DoP&T O.M. No. 31/22/90-EO (MM) Dated the 13th August, 1990.
Private Secretaries to
Ministers-Policy with regard to tenure and other conditions of appointments.
The undersigned is directed to say that a need for reviewing the
existing policy regarding appointments of Private Secretaries to Ministers, particularly
their tenure and other conditions of appointments was felt and the government has
accordingly reviewed the existing policy. As a result, the following decisions have been
- Appointments to the post of private Secretary to Ministers, Ministers of State, and
Deputy Ministers should not be above the rank of Director in the Government of India
(scale of pay Rs. 4500-5700). The question as to what scale of pay should be allowed to an
officer would be decided keeping in view his eligibility for Central deputation in the
rank of Under Secretary, Deputy Secretary or Director, as the case may be.
- A private secretary's tenure would be three years or until he ceases to be a Private
Secretary, whichever is earlier.
- On completion of his term as Private Secretary, an officer would be entitled to
continue, unless there are other reasons for his not being so appointed, at the
appropriate level in the Ministry, for the balance period of the normal tenure of the
central deputation. In this respect, no distinction would be made between officers picked
from the 'offer list' prepared by the Establishment Officer or directly from the cadre.
Appointment at the appropriate level will be subject to availability of vacancy and
approval by the competent authority in each case.
- An officer appointed as a Private Secretary in relaxation of the normal 'cooling off'
rules, where such relaxation exceeded period of six months, would be entitled to hold
office for a maximum period of three years or till he ceases to hold the post of Private
Secretary, whichever is earlier, and he would not be entitled to any further tenure.
- Officers of the central secretariat service appointed as Private Secretaries to
Ministers would be exempt from the rule of rotation of CSS officers on promotion, in the
event of their being promoted while serving as Private Secretaries. On their ceasing to
post of Private Secretary, they would, however, have to move to a department other than
the one in which they had gained experience as a Deputy Secretary.
2. The above decisions are hereby brought to the notice of all
Ministries/Departments for information and necessary action.