No.2/8/2001-PIC
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & TrainingNew Delhi–110 001, the 6/18th June, 2002.
OFFICE MEMORANDUM
Subject: Optimisation of direct recruitment to civilian posts – clarification regarding procedure for conducting Screening Committee meeting for Group ‘A’, ‘B’, ‘C’ & ‘D’ posts.
********
1. Instructions regarding Optimisation of Direct Recruitment to Civilian Posts and review of vacancies have been issued vide this Department’s Office Memorandum of even number dated 16th May, 2001. Each Ministry/Department have been advised to prepare an Annual Direct Recruitment Plan covering all cadres under it, including its attached and subordinate offices etc. The above OM inter-alia, prescribes :-
Direct recruitment should be limited to 1/3rd of the Direct Recruitment vacancies arising in a year, subject to a further ceiling that this does not exceed 1% of the total sanctioned strength in the Department inclusive of attached and subordinate offices.
While examining the vacancies to be filled up, the functional requirements of the organisation are to be critically examined, so that there is flexibility in filling up vacancies in various cadres, depending on their relative functional need. In case an organisation needs certain posts to be filled up for safety/security/operational considerations, a corresponding reduction in direct recruitment in other cadres of the organisation may be done with a view to restricting the overall direct recruitment to 1/3rd of vacancies meant for direct recruitment subject to the condition that the total vacancies proposed for filling up are within the 1% ceiling.
2. A large number of clarifications are being sought from this Ministry on the preparation of the Annual Direct Recruitment Plan. With a view to streamline and simplify the system and ensure uniformity of approach in the various Screening Committees, the following clarifications are issued:-
While preparing the Annual Direct Recruitment Plan, the instructions contained in para 1(i) above are to be scrupulously followed. Since necessary operational flexibility has already been provided, no requests seeking exemption from the provisions of para 1(i) can be entertained.
The exercise to finalise the Direct Recruitment Plan for a Ministry/Department is intended to be an annual exercise. For finalising the Recruitment Plan, detailed information will need to be compiled. In order to bring about uniformity in collection and compilation of data, the following three formats are prescribed :-
Annexure – I : Containing the summarized overall position pertaining to the Direct Recruitment Plan for the entire Ministry/Department.
Annexure – II : Containing the summarized position of Direct Recruitment Plan for each organisation or subordinate/attached office under administrative control of the concerned Ministry/Department.
Annexure – III : containing the detailed position post/category/cadre- wise for each unit/office under the Ministry/Department.
While assessing the vacancies for a recruitment year, the recommendations of ERC, SIU or any other relevant studies may be taken into account and posts recommended to be abolished may not be included.
For the purpose of formulating the Direct Recruitment Plan, vacancies may be assessed as those arising in one recruitment year. It is also necessary to imphasise that the Annual Recruitment Plan should be finalised at least 4 months prior to the commencement of the Recruitment year, and conveyed immediately to the concerned recruiting agencies, so that Recruitment can take place on time.
The indents sent to recruiting agencies should be accompanied by a certificate, from the concerned Ministry, stating that the indent is being placed after scrutiny of all Direct Recruitment vacancies and enforcing a cut as per procedure envisaged in the DoPT OM dated 16.05.2001.
In addition to this, a ‘No Objection Certificate’ should also be obtained from the Surplus Cell of DoPT (now designated as Division of Retraining and Redeployment) and annexed to the indent.
The indent, no accompanied by the above certificates, should not be accepted by the recruiting agencies.
On finalization of the Direct Recruitment Plan, based on the approval of the Screening Committee each Ministry may send a copy of the same to DoPT and Ministry of Finance. Further, consequent to the review of Direct Recruitment posts and identification of posts to be abolished, the concerned Secretary may ensure that an official memorandum notifying the posts to be abolished is invariably issued. A copy of this OM may be endorsed to DOPT and Ministry of Finance, for reconciliation and record. Simultaneously, the sanctioned cadre of the organisation/unit should also be updated, in consultation with associate finance.
Para 2.3 of the O.M. dated 16.05.2001 stipulates that vacancies which are less than one year old on 16.5.2001 where recruitment action has not been completed will also be placed before the Screening Committee for action as at para 2.2 of the above OM. It is clarified that Ministries/Departments will critically review such vacancies from the point of view of the functional necessity for filling up of these posts. Thereafter, the procedure prescribed in the preceding paras will also be followed for the above vacancies and in no case will the prescribed limit of 1/3rd of vacancies further subject to the ceiling of 1% of the sanctioned strength be exceeded.
Sd/-
(VIDHU KASHYAP)
Director(JCA)
To
1. All Ministries/Departments to
the Government of India
(as per standard distribution list)
2. Chairman, RRB, SSC, UPSC and C&AG.
All Financial Advisers (By name)
ANNEXURE-I
(ANNEXURES TO O.M. DATED 18TH JUNE, 2002)
ANNUAL DIRECT RECRUITMENT PLAN
MINISTRY/DEPARTMENT
CONSOLIDATED SUMMARY SHEET (OF THE ENTIRE MINISTRY/DEPARTMENT)
ASSESSMENT PERIOD__________TO__________(RECRUITMENT YEAR)
| Group (A, B, C or D | Total sanctioned strength | Total No. of DR vacancies | 1/3 of DR vacancies | Total No. of DR vacancies proposed to be filled up | Total No. of posts to be abolished | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 |
| Gr. A Posts | ||||||
| Gr. B Posts | ||||||
| Gr. C Posts | ||||||
| Gr. D Posts | ||||||
| Total |
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject to a further
ceiling of (b) above.
****************
ANNEXURE-II
ANNUAL DIRECT RECRUITMENT PLAN
SUMMARY SHEET - ORGANISATION-WISE
ASSESSMENT PERIOD__________________TO(RECRUITMENT YEAR)
| S.No. | Name of organ- -isation | Total sanctioned strength Group -wise | Total No. of DR vacancies | 1/3 of DR vacancies | Total No. of DR vacancies proposed to be filled up | Total No. of posts to be abolished | Remarks | |||||||||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |||||||||||||||
| A | B | C | D | A | B | C | D | A | B | C | D | A | B | C | D | A | B | C | D | |||
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject to a further
ceiling of (b) above.
****************
ANNEXURE-III
ANNUAL DIRECT RECRUITMENT PLAN
(CATEGORY/CADRE-WISE DETAILS)
( MINISTRY/DEPARTMENT)
NAME OF THE ATTACHED/SUBORDINATE OFFICE
ASSESSMENT PERIOD__________________TO(RECRUITMENT YEAR)
| Name of post | Scale of post | Classif- -ication of post (Group A, B, C or D) | Sanctioned strength | Prescribed % of DR | No. of DR Vacancies | Total No. of DR vacancies proposed to be filled up | No. of posts to be abolished | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject
to a further ceiling of (b) above.
Sub-total may be separately indicated at the end of Grp. A, B,C & D posts.