Government of India
Ministry of Personnel, Public Grievances and Pensions
New Delhi –
110 001
***
Dated
September 11, 2003.
| Subject:- | Optimization of direct recruitment to civil posts : Placing of indents on Recruiting Agencies. |
Your attention is invited to the following
Office Memoranda issued by the DoPT : -
(i)
O.M.No.2/8/2001-PIC, dated 16.5.2001
(ii)
O.M.No.2/8/2001-PIC, dated 18.6.2002
(iii)
O.M.No.2/26/2001-PIC, dated 11.9.2002
2.
Para 2.4 of the O.M. dated 16.5.2001
reads as under: -
“The vacancies finally
cleared by the Screening Committees will be filled up duly applying the rules
for reservation, handicapped, compassionate quotas thereon. Further, administrative
Ministries/Departments/Units would obtain beforehand a No Objection Certificate
from the Surplus Cell of the Department of Personnel and Training/Director
General, Employment and Training, that suitable personnel are not available for
appointment against the posts meant for direct recruitment and only thereafter
place indents for Direct Recruitment.
Recruiting agencies would also not accept any indents, which are not
accompanied by a certificate indicating that the same has been cleared by the
concerned Screening Committee and that suitable personnel are not available
with the Surplus Cell.
3.
Para 2(v) of the O.M. dated 18.6.2002
reads as under: -
“The indents
sent to recruiting agencies should be accompanied by a certificate, from the
concerned Ministry, stating that the indent is being placed after scrutiny of
all Direct Recruitment vacancies and enforcing a cut as per procedure envisaged
in the DoPT OM dated 16.5.2001.
In addition to this, a ‘No Objection
Certificate’ should also be obtained from the Surplus Cell of DoPT (now
designated as Division of Retraining and Redeployment) and annexed to the
indent.
The indent, not accompanied
by the above certificates, should not be accepted by the recruiting agencies.”
4. Para 2(v) of
the O.M. dated 11.9.2002 reads as under: -
“It may also be noted that other conditions as
prescribed in the DoPT OM’s of even number dated 16.5.2001 and 18.6.2002 will
be equally applicable for Group A
proposals.”
5. UPSC
and other recruiting agencies have stated that in many instances, the indents
placed on them are not accompanied by the mandatory certificates, indicating
the clearance of the vacancies by the appropriate Screening Committee, as well
as enclosing of a ‘No Objection Certificate’ from the Surplus Cell.
6.
The
entire issue of holding of Screening Committee meetings has been recently
reviewed by the Cabinet Secretariat and unhappiness has been expressed at the
delays in holding of Screening Committee meetings, as well as submitting of
incomplete indents (without the mandatory certificates) to the recruiting
agencies. DoPT has, therefore, been directed
to reiterate and convey the following : -
(i)
All
Ministries/Departments should immediately review and convene the Screening
Committee meetings, if they have not been held so far.
(ii) Screening
Committee meetings should be held timely, so that indents are placed on the
recruiting agencies well in time and no dislocation is caused to the
Examination Schedules of the recruiting agencies.
(iii) Cabinet
Secretariat has also desired that responsibility may be fixed in cases where
Screening Committee meetings have not been held on time or incomplete indents
have been placed on recruiting agencies.
In order to apprise the Cabinet Secretariat, this may be intimated to
this Department before 26.9.2003.
7.
In
view of the above, all Ministries/Department are advised to immediately review
the position regarding holding of Screening Committee meetings. If there is a backlog of meetings, the same
may be cleared without delay. Advance
action should also be taken to hold the Screening Committee meeting for the
forthcoming recruitment year.
8. It
may also be ensured that when the Annual Direct Recruitment Plan (ADRP) is
prepared for consideration of the Screening Committee, the figures should be
vetted by the Financial Advisers of the Ministries.
9. It
is again clarified that since necessary operational flexibility has already
been provided in the DoPT O.M’s, no
request seeking exemption/relaxation from the provisions of the above O.M’s
will be entertained.
(Vidhu
Kashyap)
Director
(JCA)
PH : 23092589
1.
All
Ministries/Departments to the Government of India
(as per standard
distribution list)
2.
Chairman, RRB, SSC, UPSC and C&AG