No. 22034/2/92-Estt(D)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)

New Delhi 110001
August 6, 1999

Subject:-Restructuring of the cadre of stenographers in non-secretariat offices.

The undersigned is directed to say that there has been a demand for restructuring of the cadre of non-secretariat stenographers in the ratio of 40:40:20. The Fifth Central Pay Commission in paragraph 46.35 of its report also recommended that the existing posts of stenographers Grade-III, II and I in the pre-revised pay-scales of Rs.1200-2040, Rs.1400-2300/Rs.1400-2600 and Rs.1640-2900 respectively should be pooled together and restructured in the ratio of 40:40:20 by individual Departments wherever feasible. For smaller offices, there could be pooling of posts for this purpose only.

2. These recommendations have been examined in consultation with the Ministry of Finance (Department of Expenditure) and it has been decided to accept the recommendations. The basic features of the scheme would be as indicated below:-

(i) The cadre of stenographers Grade-III, Grade-II and Grade-I will be restructured by suitable up-gradation and down-gradation of posts. The strength of these grades will be re-fixed in the ratio of 40:40:20 in each Department. In other words, if the total strength of said grades in a Department is 100, 40 posts will be held in Grade-III, 40 in Grade-II and 20 in Grade-I;

(ii) The vacancies that may arise in Grade-II and Grade-I in a Department as a consequence of re-fixation of the strength of these grades on the specified date, will be filled up by the stenographers working in that Department. In smaller offices, there could be pooling of posts for this purpose only;

(iii) If the revised number of posts is in excess of the existing strength of a particular grade, the difference will be deemed as newly sanctioned posts in that grade. Similarly, if the revised number of posts in a grade is less than the existing strength, the number of posts equal to the difference will be treated as having been abolished in that grade; and

(iv) The vacancies arising out of the restructuring will be filled up only from amongst the stenographers who fulfil the eligibility criteria laid down in the recruitment rules for the post. All the new posts (other than Sr.P.A. which would be outside the purview of the aforesaid restructuring) necessary to be created subsequently on functional ground in the cadre of stenographers will be created only in Grade-III initially.

3. The existing norms laying down the level of stenographic assistance admissible to officers of various ranks as contained in the Department of Personnel and Training Office Memorandum No.28034/1/88-Estt(D) dated February 6, 1989, Office Memorandum No.28034/1/89-Estt(D) dated February 9, 1990 and Office Memorandum No.22034/5/87-Estt(D) dated January 30, 1991 (copies enclosed) will stand relaxed accordingly. Suitable adjustments may be made by respective Departments/offices within the re-fixed strength of different grades of stenographers. There may be instances, where even after upgradation, there may be no change in the level of officer with whom a stenographer has been attached. In other words, there may be no change in the duties and responsibilities of a stenographer even after upgradation.

4. These instructions will be effective from the date of issue of the orders. The actual benefit would, however, be admissible to the stenographers from the date of actual upgradation to Grade-II and Grade-I as the case maybe.

5. Ministries/Departments are requested to take expeditious action to implement the aforesaid decision so as to relieve stagnation amongst stenographers in non-secretariat offices within their administrative jurisdiction.

(K.K.JHA)
DIRECTOR(Establishment)

To

1. All Ministries/Departments of the Government of India

2. All attached/subordinate offices of the Ministry of Personnel, Public Grievances and Pensions

3. Secretary, Staff Side, National Council (JCM), 13-C, Ferozeshah Road, New Delhi

4. All Staff Side Members of the National Council (JCM)

5. Establishment (D) Section - 500 copies