No3/1/98-Dir(C)
Government of
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Director (Canteens)
R.No. 361, Lok Nayak Bhawan, 3rd Floor
dated
OFFICE MEMORANDUM
Subject:- Annual Confidential Reports for
the employees of non-statutory Canteens/Tiffin Rooms located in Central Government Offices – Matter
regarding.
The undersigned is directed to say that in
compliance of an order passed by the Hon’ble
Supreme Court, staff serving in the Departmental Refreshment Canteens and
Tiffin Rooms were declared as Government employees w.e.f.
1.10.1991. Consequently, the conditions
of service rules called “Departmental Canteen Employees (Recruitment and Conditions
of Service) Rules, 1980” notified in the GSR-54 and meant for use prior to the
declaration of Canteen staff as Government staff had been repealed. After
2. Consequent to the lifting of ban on filling up of vacancies in the Canteens, it is expected that various Departments/Offices would need to take up cases for promotion of their employees working in their Canteens. In this context it has been decided that there should be a system of periodical assessment of the performance of the employees for which Reporting System has to be devised. Accordingly, Forms for rendering Annual Confidential Reports on all categories of Canteen staff (except Group ‘D’ staff) have been drawn and are enclosed. Suitable instructions may be issued by all Departments/Ministries to all concerned including their attached and subordinate offices.
sd/-
(S.M. Sahariar)
Director(Canteens)
Tele. 24625818
To
1. All Ministries/Departments of the GOI (as per standard list).(For kind attention of Director/Deputy secretaries incharge of Administration/Establishment Division)
2. Comptroller
& Auditor General
of
3. The
Registrar, Supreme
Court of
DEPARTMENT OF _______________________________________________
Form of Confidential Report in Respect of Assistant Halwai/Halwai/Cook (Departmental Canteen Staff)
Report for the year/period ______________
PART-I PERSONAL DATA
(To be filled by the Administrative Section concerned of the Ministry/Department/Office)
|
1 |
Name of Officer |
|
|
2 |
Designation/Post held |
|
|
3 |
Date of Birth |
|
|
4 |
Whether the Officer belongs to Scheduled Caste/Scheduled Tribes |
|
|
5 |
Date of continuous appointment to the present grade viz. |
|
|
6 |
Whether permanent/temporary/Officiating |
|
|
7 |
Period of absence from duty (on leave, training etc.) during the year/period |
|
PART-II ASSESSMENT OF THE REPORTING OFFICER
|
1 |
Period of service under the Reporting Officer |
|
|
2 |
Nature of job/duties |
|
|
3 |
State of health |
|
|
4 |
Regularity and punctuality in attendance |
|
|
5 |
Amenability to discipline |
|
|
6 |
Relationship with superiors/co-workers |
|
|
7 |
Personal hygiene & cleanliness |
|
|
8 |
Level of proficiency: (i) Quality of products (ii) Hygienic aspects (iii) Economic aspects i.e. avoidance of wastage during preparation of food products |
|
|
9 |
Performance |
Excellent/Very Good /Good/ Average/Below Average |
|
10 |
Ability to understand and apply norms standardized for the job |
|
|
11 |
Willingness to adopt to other functions in the Canteen in emergent situations |
|
|
12 |
Has he ever been entrusted with work other than routine? If so, specify the job. |
|
|
13 |
Level of knowledge of functions in related jobs in the Canteen. |
|
|
14 |
Has the officer ever been reprimanded for indifferent work or for other causes during the period under report? |
|
|
15 |
Integrity |
|
|
16 |
Overall Grading (Reasons for grading the officer as ‘outstanding” be specified) |
Outstanding/Very Good/Good/ Average/Below Average |
Place: Signature of the Reporting Officer
Date: Name in Block letters
Designation during the period of Report
Note: Manager/General Manager of the Canteen will act as “Reporting Officer” while Honorary Secretary of the Canteen Managing Committee will act as the “Reviewing Officer.”
PART-III REMARKS BY REVIEWING OFFICER
|
1 |
Length of service under the Reviewing Officer |
|
|
2 |
Do you agree with the assessment of the officer given by the Reporting Officer. In case of disagreement, please specify the reasons. Is there anything you wish to modify or add? |
|
|
3 |
Remarks on the assessment/grading given by the Reporting Officer. |
|
|
4 |
If the officer reported upon is a member of Scheduled Caste/Scheduled Tribes, does the Reviewing Officer agree that the attitude of the Reporting Officer in assessing the performance of the officer has been fair and just |
|
|
5 |
General Remarks/Comments on the capacity/performance of the official |
|
|
6 |
Any specific comment/ recommendation |
|
Place: Signature of the Reviewing Officer
Date: Name in Block letters
Designation during the period of Report
DEPARTMENT OF _______________________________________________
Form of Confidential Report in
respect of Clerk/Salesman/Cashier/Store Keeper/Assistant Manager-cum-Store
Keeper (Departmental Canteen Staff)
Report for the year/period ______________
PART-I PERSONAL DATA
(To be filled by the Administrative Section concerned of the Ministry/Department/Office)
|
1 |
Name of Officer |
|
|
2 |
Designation/Post held |
|
|
3 |
Date of Birth |
|
|
4 |
Whether the Officer belongs to Scheduled Caste/Scheduled Tribes |
|
|
5 |
Date of continuous appointment to the present grade viz. |
|
|
6 |
Whether permanent/temporary/ officiating |
|
|
7 |
Period of absence from duty (on leave, training etc.) during the year/period |
|
PART-II SELF APPRAISAL
1. Brief description of duties.
2. Brief resume of the work done by you during the year/period from ___________ to ___________ bringing out any special achievement during the year/period. In the event of shortfall in achievement furnish reasons.
(The resume is to be furnished within the space provided limited to 100 words and is required to be signed)
Signature: ______________________
Date:________________
PART-III ASSESSMENT OF THE REPORTING OFFICER
|
1 |
Does the Reporting Officer agree with the statement made in Part-II ? If not, the extent of disagreement and reasons therefore. |
|
|
2 |
State of health |
|
|
3 |
Regularity and punctuality in attendance |
|
|
4 |
Amenability to discipline |
|
|
5 |
(i) Relationship with superiors/co-workers (ii) Behaviour towards customers |
|
|
6 |
Intelligence, Keenness and Industry |
|
|
7 |
Maintenance of cash/accounts etc. with reference to assigned tasks during the period of report. |
|
|
8 |
Has the officer ever been entrusted with work other than routine? If so, indicate his capacity. |
|
|
9 |
Has the officer ever been reprimanded for indifferent work or for other causes during the period under report? |
|
|
10 |
Integrity |
|
|
11 |
Overall Grading (Reasons for grading the officer as ‘outstanding” be specified) |
Outstanding/Very Good/Good/ Average/Below Average |
Place: Signature of the Reporting Officer
Date: Name in Block letters
Designation during the period of Report
Note: Manager/General Manager of the Canteen will act as “Reporting Officer” while Honorary Secretary of the Canteen Managing Committee will act as the “Reviewing Officer.”
PART-IV REMARKS BY REVIEWING OFFICER
|
1 |
Length of service under the Reviewing Officer |
|
|
2 |
Do you agree with the assessment of the officer given by the Reporting Officer. In case of disagreement, please specify the reasons. Is there anything you wish to modify or add ? |
|
|
3 |
Remarks on the assessment/grading given by the Reporting Officer |
|
|
4 |
If the officer reported upon is a member of Scheduled Caste/Scheduled Tribes, does the Reviewing Officer agree that the attitude of the Reporting Officer in assessing the performance of the officer has been fair and just |
|
|
5 |
General Remarks/Comments on the capacity/performance of the official |
|
|
6 |
Any specific comment/ recommendation |
|
Place: Signature of the Reviewing Officer
Date: Name in Block letters
Designation during the period of Report
DEPARTMENT OF _______________________________________________
Form of Confidential Report in
respect of Accountant/Deputy General Manager (Departmental Canteen Staff)
Report for the year/period ______________
PART-I PERSONAL DATA
(To be filled by the Administrative Section concerned of the Ministry/Department/Office)
|
1 |
Name of Officer |
|
|
2 |
Designation/Post held |
|
|
3 |
Date of Birth |
|
|
4 |
Whether the Officer belongs to Scheduled Caste/Scheduled Tribes |
|
|
5 |
Date of continuous appointment to the present grade viz. |
|
|
6 |
Whether permanent/temporary/ officiating |
|
|
7 |
Period of absence from duty (on leave, training etc.) during the year/period |
|
PART-II SELF APPRAISAL
1. Brief description of duties.
2. Brief resume of the work done by you during the year/period from ___________ to ___________ bringing out any special achievement during the year/period. In the event of shortfall in achievement furnish reasons.
(The resume is to be furnished within the space provided limited to 100 words and is required to be signed)
Signature: ______________________________
Date:_________________
PART-III ASSESSMENT OF THE REPORTING OFFICER
|
1 |
Does the Reporting Officer agree with the statement made in Part-II? If not, the extent of disagreement and reasons therefore. |
|
|
2 |
State of health |
|
|
3 |
Regularity and punctuality in attendance |
|
|
4 |
Amenability to discipline |
|
|
5 |
Relationship with superiors/co-workers |
|
|
6 |
State of accounts of the Canteen |
|
|
7 |
Level of knowledge/ability to perform other functions in the Canteen (e.g. Store-Keeping functions, clerical/ vending functions, Managerial functions as also technical aspects of preparation of meals, refreshments, tea, coffee etc.) |
|
|
8 |
Level of proficiency |
Very High/Good/ Average/Below Average |
|
9 |
Performance |
Excellent/Very Good/Average/ Below Average |
|
10 |
Has the officer ever been entrusted with work other than routine? If so, indicate his capacity. |
|
|
11 |
Has the officer ever been reprimanded for indifferent work or for other causes during the period under report? |
|
|
12 |
Integrity |
|
|
13 |
Overall Grading (Reasons for grading the officer as ‘outstanding” be specified) |
Outstanding/Very Good/Good/ Average/Below Average |
Place: Signature of the Reporting Officer
Date: Name in Block letters
Designation during the period of Report
Note: General Manager of the Canteen will act as “Reporting Officer” while Honorary Secretary of the Canteen Managing Committee will act as the “Reviewing Officer.”
PART-IV REMARKS BY REVIEWING OFFICER
|
1 |
Length of service under the Reviewing Officer |
|
|
2 |
Do you agree with the assessment of the officer given by the Reporting Officer. In case of disagreement, please specify the reasons. Is there anything you wish to modify or add ? |
|
|
3 |
Remarks on the assessment/grading given by the Reporting Officer |
|
|
4 |
If the officer reported upon is a member of Scheduled Caste/Scheduled Tribes, does the Reviewing Officer agree that the attitude of the Reporting Officer in assessing the performance of the officer has been fair and just |
|
|
5 |
General Remarks/Comments on the capacity/performance of the official |
|
|
6 |
Any specific comment/ recommendation |
|
Place: Signature of the Reviewing Officer
Date: Name in Block letters
Designation during the period of Report
DEPARTMENT OF _______________________________________________
Form of Confidential Report in respect of Manager (A, B, C and D Type Canteens)/General Manager (Departmental Canteen Staff)
Report for the year/period ______________
PART-I PERSONAL DATA
(To be filled by the Administrative Section concerned of the Ministry/Department/Office)
|
1 |
Name of Officer |
|
|
2 |
Designation/Post held |
|
|
3 |
Date of Birth |
|
|
4 |
Whether the Officer belongs to Scheduled Caste/Scheduled Tribes |
|
|
5 |
Date of continuous appointment to the present grade viz. |
|
|
6 |
Whether permanent/temporary/ officiating |
|
|
7 |
Period of absence from duty (on leave, training etc.) during the year/period |
|
PART-II SELF APPRAISAL
1. Brief description of duties.
2. Brief resume of the work done by you during the year/period from ___________ to ___________ bringing out any special achievement during the year/period. In the event of shortfall in achievement furnish reasons.
(The resume is to be furnished within the space provided limited to 100 words and is required to be signed)
Signature: ______________________________
Date:_________________
PART-III ASSESSMENT OF THE REPORTING OFFICER
(Please read carefully the instructions given at the end of the form before filling the entries)
|
1 |
Does the Reporting Officer agree with the statement made in Part-II ? If not, the extent of disagreement and reasons therefore. |
|
|
2 |
State of health |
|
|
3 |
Regularity and punctuality in attendance |
|
|
4 |
Amenability to discipline |
|
|
5 |
Relationship with superiors/co-workers |
|
|
6 |
Supervisory ability |
|
|
7 |
Quality of products and services rendered by the Canteen |
|
|
8 |
Handling of complaints, if any, from the officers/employees/users |
|
|
9 |
State of accounts of the Canteen |
|
|
10 |
Has the officer ever been reprimanded for indifferent work or for other causes during the period under report? |
|
|
11 |
Has the officer done any outstanding or notable work meriting commendations? Briefly mention them. |
|
|
12 |
Integrity |
|
|
13 |
Overall Grading (Reasons for grading the officer as ‘outstanding” be specified) |
Outstanding/Very Good/Good/ Average/Below Average |
Place: Signature of the Reporting Officer
Date: Name in Block letters
Designation during the period of Report
Note: Honorary Secretary of the Canteen Managing Committee will act as “Reporting Officer” while Chairman of the Canteen Managing Committee will act as the “Reviewing Officer.”
PART-IV REMARKS BY REVIEWING OFFICER
|
1 |
Length of service under the Reviewing Officer |
|
|
2 |
Do you agree with the assessment of the officer given by the Reporting Officer. In case of disagreement, please specify the reasons. Is there anything you wish to modify or add ? |
|
|
3 |
Remarks on the assessment/grading given by the Reporting Officer |
|
|
4 |
If the officer reported upon is a member of Scheduled Caste/Scheduled Tribes, does the Reviewing Officer agree that the attitude of the Reporting Officer in assessing the performance of the officer has been fair and just |
|
|
5 |
General Remarks/Comments on the capacity/performance of the official |
|
|
6 |
Any specific comment/ recommendation |
|
Place: Signature of the Reviewing Officer
Date: Name in Block letters
Designation during the period of Report