No.21/01/2004-CS.I
Government
of
(Department
of Personnel & Training)
(CS
Division)
…..
3rd Floor, Lok
Nayak Bhawan,
Khan Market, New
Delhi-110003,
Dated the 20th
April, 2005
ORDER
Sub: Centralisation
of Cadre Management of CSS with the CS Division of DOP&T.
The Government had set up a
Committee on Cadre Restructuring of Central Secretariat Service (CSS) in
February, 2001. The Committee submitted
its report in February, 2002. The report
of the Committee has been considered by the Government and, it has been inter
alia, decided as under :
(A) To centralize the Cadre Management,
including postings of the CSS personnel in the CS Division of DOP&T.
(B) To provide inter cadre transferability at
the level of Section Officer and Assistant.
2. In pursuance of the above decisions, following instructions are hereby issued:
(i)
Centralised
promotion to the grades of Assistants and Section Officers: Regular
promotions to the grades of Assistant and Section Officer will be done by the
CS Division of DOP&T on the basis of
inter-cadre Common Seniority List with a view to ensure that the senior-most
Upper Division Clerk/Assistant is promoted to the grade of Assistant/Section
Officer, irrespective of the fact as to whether a vacancy exists in his present
cadre or otherwise. Hence, the grades of
Assistant and Section Officer would be inter cadre transferable. Accordingly,
Select Lists for the year 2003 onwards for appointments in the grades of
Assistant and Section Officer would be prepared on a centralized basis by the
CS Division.
(ii) Vacancies
in the grades of Assistants and Section Officers : Vacancies in the grades
of Assistants and Section Officers to be
filled through different modes of recruitment (viz., Direct
Recruitment/Promotion/Limited Departmental Competitive Examination) in
accordance with the provisions of CSS Rules would continue to be reported by the 33 cadres to the CS Division of this
Department having regard to the various instructions (including those relating to the reservation
for SC/ST/OBC etc).
(iii)
Post Based
Roster : Respective cadre authorities would continue to be
responsible for preparation of post based roster in respect of the grades of
Assistants and Section Officers of CSS so as to ensure that reservation for
SC/ST etc is given in the prescribed manner.
(iv)
Ad hoc
promotion in the Grades of Assistant and Section Officer (SO): The 33
cadres of CSS may continue to make ad-hoc promotion against short term
vacancies in the exigency of work.
However, it may be ensured that the vacancy arising due to retirement
(including voluntary retirement), resignation, deputation (irrespective of the
fact whether some period has been specified or not) etc., of a regular
Assistant/Section Officer should be reported as regular vacancies and the fact of ad hoc
appointment against such vacancies
should be reported to CS Division immediately.
In other events like vacancies arising due to an officer being appointed
on the personal staff of Minister or proceeding on leave, training etc., ad hoc
appointment must not be extended beyond 12 months. In any case, when it is anticipated that the
vacancy is likely to continue beyond 12 months, the same should be immediately
reported to CS Division and any proposal for extension of ad hoc appointment
against such vacancies should be referred to CS Division at least one month in
advance. In other words, no ad hoc
appointment should be continued beyond 12 months without the prior concurrence
of DOP&T, which would be considered only when the vacancies have been
actually reported for the respective Select List.
(v) Promotion/appointment
to Grade-I (Under Secretary) and Selection Grade (Deputy Secretary) of CSS :
The revised strength of Deputy Secretary(330) and Under Secretary (1400) has
already been allocated to various Ministries/ Departments/ Organisations.
Promotion/appointment
to the Grade I (Under Secretary) and Selection Grade (Deputy Secretary) will henceforth be done by the CS
Division. Accordingly, Select Lists of
Under Secretaries for the years 1997 onwards and Deputy Secretaries for the
years 1995 onwards will be prepared by the CS Division in accordance with the
CSS Rules.
(vi) Promotion/appointment
to the Senior Selection Grade (Director)
: A senior Selection Grade
(Director) has been introduced in the CSS w.e.f. 3.10.2003.
Accordingly,
suitability List/ Select List for the year 2004 onwards shall be made by the CS
Division as per the provisions to be incorporated in the CSS Rules/Regulations.
Suitability
Lists upto the year 2003 of CSS officers for the post of Director will continue
to be prepared in accordance with the provisions of Central Staffing Scheme.
(vii)
Postings
and transfers : Postings and
transfers of all CSS officers upto the level of Director in the cadre posts of
CSS will be done by the CS Division.
(viii)
Rotational
transfers: Rotational transfers of Under Secretaries, Deputy
Secretaries and Directors of CSS would
be done by the CS Division.
Rotational
transfers of Assistants and Section Officers is also envisaged in due course by the CS Division of
DOP&T.
(ix) Maintenance
of CRs: All the ACRs of Under
Secretaries, Deputy Secretaries and Directors
of CSS will be kept with the CS Division instead of EO(PR).
(x)
Cadre Clearance: All Ministries/Departments would duly seek
advance cadre clearance when a CSS
officer (of the grades of Under Secretary and above) makes application
for a post on deputation, domestic training over three months and for foreign
visits on personal grounds.
(xi) Cadre
clearance for foreign training : Cadre clearance will be necessary for
officers of all grades of CSS in
respect of proposal for foreign training – be it Ministry specific or, in
response to some circular of Ministry of
Finance etc.
(xii)
Voluntary
retirement: Whenever a CSS officer (of the grades of Under Secretary
and above) gives notice of voluntary retirement, this will be
examined/processed by the respective Ministry having regard to the rules on the
subject and will be referred to DOP&T for final approval after the same has
been approved by the Minister in-charge of that Ministry/Department.
(xiii) Grant
of study leave : Any proposal for grant of study leave to a CSS officer
(of the grades of Under Secretary and above) would require prior approval of CS
Division of DOP&T.
(xiv) Re-employment : Any
proposal for extension in service/ re-employment in respect of a CSS officer
(of the grades of Under Secretary and above) will be examined by the
Administrative Ministry in the light of extant instructions and will be
referred to CS Division only after approval of the Minister in-charge of the
Ministry/Department and giving detailed justification for further action.
(xv) Commercial
employment : Proposal for
commercial employment etc. after retirement of a CSS officer (of the grades of
Under Secretary and above) may be processed by the Administrative
Ministry/Department and referred to the
CS Division of DOP&T for approval.
(xvi)
Court
cases: All the court cases will be handled by the Ministry/
Department where the applicant is working at the time of filing the court
case. DOP&T would continue to render
advice in the matter of preparation of draft rejoinder and the reply, etc. DOP&T may undertake the court cases which
are exclusively on policy issues.
Decision of DOP&T in this matter would be final.
(Devki
Nandan Gupta)
Deputy
Secretary to the Government of
Telephone:24624893
To
Joint
Secretary (Admn./Estt.)