 |
CHITRA CHOPRA |
| ESTABLISHMENT
OFFICER |
| AND
ADDITIONAL SECRETARY |
TELE : 309 2370
D.O.No.
32/2003-EO(MM.II)
Dated October 1, 2002
Dear
Chief Secretary,
I
am writing to invite nominations of officers of the Indian Administrative Service for
appointments to posts on Central deputation during the year 2003. The
detailed guidelines for nominating suitable officers are given in Annexure I. I would request that the guidelines are strictly
adhered to, while drawing up the offer list.
2. The Central
Deputation Reserve (CDR) of each State cadre determines the extent to which officers could
be sent on deputation to the Government of India. Often,
we find that offer lists of some States contain too many names in relation to the gap in
the utilization of CDR, while, in some other cases, the number of names offered is too
small to ensure satisfactory utilization of CDR. In
the interest of proper cadre management, it will be necessary that satisfactory
utilization of CDR is ensured. The movement
of the Officers from the States to the Centre and back is also crucial for building up the
capabilities at the State level and contributing towards developing national perspectives
at the decision-making levels in the Government of India.
It would , therefore, be appropriate if a conscious attempt is made by the State
Government, to forward the names of officers for deputation under Government of India in
such a manner that every eligible officer has an opportunity to serve at the Centre at
least once at the middle management level and again at the senior management level. The State
Government may also kindly bear in mind the aspect of sponsoring women officers and
officers belonging to SC/ST categories.
3. Since
proper representation of all Cadres is considered desirable, it is necessary to ensure
that names of sufficient number of officers are made available to be retained on Offer at
various levels. As far as Deputy
Secretary/Director levels are concerned, we find that there is a general shortage of IAS
officers on offer at these levels. To ensure
adequate representation of the various cadres at the middle management level you may
perhaps like to recommend sufficiently large number of officers for appointment to posts
of Deputy Secretary/Director under the Government of India.
4.
While the number of names offered in the past, for appointment at the level of Deputy
Secretary/Director has
been rather limited, there has been a
very large number of names offered at the level of Joint Secretaries
for which, however, the
number of available
vacancies is
comparatively
fewer. To ensure an adequate balance, it has
been decided that the number of names to be kept on offer list for appointment at the
level of Joint Secretary should not exceed 30% of the number of names kept on the offer
list at the level of Deputy Secretary/Director. A list of officers who are eligible to be appointed
at the level of Joint Secretary/equivalent under the Government of India is given in
Annexure – II. It has
been further decided that preference will be given to those officers for appointment at
the level of Joint Secretary who have already done a Central deputation at the level of
Deputy Secretary/Director.
5. As you might
be aware, considerable process and exercise are gone through before an officer is
appointed to a post under the Central Government. However,
very often, the State Governments withdraw the names of officers from offer subsequently. This results in considerable delay in placement of
officers at the Centre, which is not in the public interest. Consequently, Government of India has been
following a policy of debarring an officer for 5 years if he does not join the post to
which he is appointed under the Central Government either on account of personal
disinclination or the State Government’s refusal to relieve him. Much as we would like to indicate very early the
possibility of placement in respect of officers in the list, the Central Staffing Scheme
lays down detailed consultations with an offer of choice to the Ministries/Departments,
and hence it is difficult to anticipate placements. It
is also to be highlighted that it is not only the failure to take up the appointment but
also withdrawal of the name after its placement at number one in a panel recommended by
the Civil Services Board, that results in debarment for 5 years. Therefore,
you are earnestly requested to ensure that an officer, once placed on the offer list,
continues to be available for consideration throughout the year and his name is not
withdrawn during this period, except under exceptional circumstances; even in such an
event, an intimation of change in the availability should be given at the earliest
opportunity. As per instructions,
contained in letter No. 14/1/98-FA(UN) dated 26.2.1998 of the Department of Personnel
& Training, an officer who is debarred from being taken on deputation to a posting
under the Central Staffing Scheme is also to be debarred from being considered for any
foreign training, as also from being given Cadre Clearance for being deputed on foreign
assignments/consultancies abroad during the period of debarment. A list
of officers of your State cadre who are presently debarred consequent upon their not
joining the post under the Government of India is at Annexure – III. These officers may kindly not be offered for
deputation under Government of India till the period of debarment is over.
6. An officer being nominated should be willing to
serve anywhere in India; preference of an officer for a particular station(s) on account
of personal reasons, if any, may be explicitly indicated.
Stations outside Delhi where posts are likely to be available for Central
Deputation/appointment during the year 2003 are indicated at Annexure – IV. It is possible that certain other vacancies
outside Delhi may also arise during the course of the year.
7. To facilitate quicker processing of the
nominations, all relevant details, as prescribed in the proforma at Annexure – V and
V(A), may be filled and forwarded by no less than an officer of the rank of Joint
Secretary to the State Government.
8. I
would request you to kindly forward the Offer list as drawn up keeping in view the above
mentioned requirements and eligibility criteria, by the 30th November, 2002. Given the procedural delays in receiving offers
from the State Governments and consequential delays in finalising the `Offer list’
for the year 2003, we presume your concurrence in operating the `Offer List’ of 2002
till 31.3.2003.
With
regards,
Yours
sincerely,
(CHITRA
CHOPRA)
ANNEXURE – I
Guidelines for the preparation of offer list for
consideration for appointment to the posts of
Joint Secretary/Director/Deputy Secretary in the
Government of India during the year 2003.
--------------------------------------------------------------------
ELIGIBILITY
1.1
(A)
JOINT SECRETARY
(i)
Officers adjudged suitable as per the list at Annexure II.
(ii)
Officers who had earlier been on Central deputation should have completed the
mandatory `cooling off’ period after joining in their parent cadre on reversion from
the earlier Central deputation.
(iii)
Preference will be given to the officers who have already done a Central deputation
at the level of Deputy Secretary/Director.
(B)
DIRECTOR
(i)
Officers who have completed 14 years of service and have been granted
Non
Functional Selection Grade in the cadre in IAS. Officers
who have completed 14 years of service and are drawing at least Rs.13,125/- basic pay in
the pay scale of Rs.12,000 – 16,500/- (revised) would be retained
as
Deputy Secretary and could be appointed as Director subsequently, subject to availability
of a sanctioned post of a Director.
(ii)
Officers should have at least three years’ cumulative field experience.
(iii)
The officers of 1989 batch will be eligible for appointment at the level of
Director w.e.f. 1st July, 2003 only.
(iv)
Officers of 1984 batch may not be offered for Central Deputation during the year
2003 as the empanelment at Joint Secretary level of officers of 1984 batch is likely to be
taken up shortly and hence they cannot be considered for placement at Director level any
longer. Similarly, names of IAS officers of
1972 batch may not be sponsored for deputation to Joint Secretary level posts as their
empanelment at Additional Secretary level has become due.
(C)
DEPUTY SECRETARY
(i)
Officers who
have completed 9 years of
service in IAS and should be
drawing
at least Rs.10,650/- or more in the Senior time Scale of service (revised).
(ii)
Officers should have at least three years’ cumulative field experience.
(iii)
Officers of 1994 batch would be considered for appointment at DS level
only
in July 2003.
1.2 Only
those officers whose records are graded as Very Good and above in the last five years of
service would be considered for retention on offer and hence only such officers may be sponsored.
2. An
officer being nominated should be willing to serve anywhere in India; preference of an
officer for a particular station(s) on account of personal reasons, if any, may be
explicitly indicated.
2.1 Sufficient
number of SC/ST and lady officers may be sponsored so as to enable the Government of India
to provide adequate representation to these classes under the Central Staffing Scheme.
3.1 Stations outside Delhi where posts are
available for Central Deputation/appointment during the year 2003 are indicated in
Annexure – IV. In addition, certain
other vacancies outside Delhi may arise during the course of the year.
3.2 Officers
who are on the verge of promotion to the pay scale of Rs.22,400-24,500/- (revised) or to
the Super Time Scale may not be recommended for Joint Secretary and Director respectively,
since there is no protection of the higher pay to an officer coming on Central Deputation
at the lower levels of Joint Secretary or Director, as the case may be.
COOLING OFF
4. An
officer will be considered for deputation to the Central Government on the posts upto the
level of Joint Secretary only if he has completed the mandatory
`cooling off’
period prior to the proposed date of his appointment at the Centre, after his previous
deputation, if any. In the case of All-India
Service Cadres pertaining exclusively to States in the North-East, namely,
Assam-Meghalaya, Manipur-Tripura, Sikkim, Nagaland, and J&K, the prescribed `cooling
off’ period is of 2 years whereas in respect of all other cadres is of 3 years. Officers belonging to other Cadres, who have
served in the North-East or J&K for two years also would be deemed to have completed
their `cooling off’ period. The cooling
off period would commence on the date on which the officer reports to his cadre on
reversion from Central deputation including extended deputation arising out of proceeding
on study leave, EOL, etc. while being on Central deputation without reverting to the
cadre. It has been decided to leave to the State Governments to decide on how
the cooling off period should be spent by the officers of various Services between two
spells of Central deputation.
VIGILANCE CLEARANCE
5. Only the
officers clear from the vigilance angle should be placed on offer; in case anything
adverse comes to the notice of the State Government against the officer, the same should
be conveyed to this Department immediately. A
certificate of vigilance clearance may be
forwarded by no less than an officer of the rank of Joint Secretary to the State
Government.
DEBARMENT
6. If an officer,
on offer, given a Central posting does not report either on his own volition or at the
instance of the State Government, he would be debarred from consideration for a post under
the Government of India for a period of 5 years. Withdrawal
of names even at a stage as early as when it is at number one on a panel recommended by
the Civil Services Board, results in debarment for
5 years. Officers who have already been
debarred, should not be offered before the debarment period is over. The list of debarred officers is at Annexure – III. As per instructions contained in letter No.
14/1/98-FA(UN) dated 26.2.98 of the Department of Personnel and Training, an officer who
is debarred from being taken on deputation to a posting under the Central Staffing Scheme
is also to be debarred from being considered for any foreign training as also from being
given Cadre Clearance for being deputed on foreign assignments/consultancies abroad during
the period of debarment.
CONFIDENTIAL ROLL
7. The Confidential
Rolls of the officers placed on offer must be made available complete upto 31.3.2002.
CDR UTILIZATION
8. In formulating the offer
list for 2003, care may be taken to offer officers at different levels in sufficient
numbers so as to meet the gap in the utilization of Central deputation reserve in the
cadre.
ANNEXURE – IV
STATIONS OUTSIDE DELHI WHERE POSTS ARE AVAILABLE
FOR
DEPUTATION/APPOINTMENT DURING THE YEAR 2003.
********************
S.No. NAME
OF THE STATION
LEVEL OF THE POST
JS
DIR/DS
_________________________________________________________
1. |
Allahabad
(Uttar Pradesh) |
- |
2
|
2. |
Bangalore
(Karnataka) |
1 |
1
|
3. |
Chennai
(Tamil Nadu) |
1 |
-
|
4. |
Guntur
(Andhra Pradesh) |
- |
1
|
5. |
Guwahati
(Assam) |
- |
1
|
6. |
Kolkata
(West Bengal) |
- |
2
|
7. |
Mumbai
(Maharashtra) |
- |
2
|
8. |
Thiruvananthapuram
(Kerala) |
1 |
-
|
9. |
Udaipur
(Rajasthan) |
- |
1
|
10. |
Vishakhapatnam
(Andhra Pradesh) |
2 |
-
|
ANNEXURE
– V
PROFORMA
PARTICULARS OF OFFICERS RECOMMENDED FOR
APPOINTMENT
AT DEPUTY SECRETARY/DIRECTOR/
JOINT
SECRETARY AND EQUIVALENT AT THE CENTRE
DURING
2003
*********************
1.
Name
Date of birth
Cadre
Year
of Civil Service
Examination
Date
of joining Service
Year
of allotment
Category
(whether SC/ST)
2. (i) Educational
Qualifications : |
(ii)
Scale of pay and Basic pay : |
(iii) Date
of grant of NFSG
: |
3. Preference,
if any, for posting |
on account of personal |
reasons at a Station/Stations : |
(a) Only Delhi. |
(b) Only outside
Delhi
: |
(indicate preference of |
Station/Stations) |
©
|
Delhi
as well as other
Stations
(indicate preference of Station/Stations) |
|
4. |
Whether
the officer is willing to be considered for a post in PSU/Autonomous Body/Registered
Society.
|
: |
5. |
Whether
ACR Dossier is complete upto 31.3.2002 or ACR for any year is not available in the Dossier?
|
|
6. |
Adverse
enteries, if any (expunged or unexpunged) in any ACR.
If so, year-wise details thereof.
|
: |
7. |
Whether
any disciplinary proceedings were initiated against the officer any time during his career
and if so, the details thereof.
|
|
8. |
Last
post held on tenure deputation basis with the Central Govt., its subordinate Attached and
Affiliated Bodies, Central PSUs/National or Multi State Coop. Socieities/ Autonomous
Bodies/Societies controlled by Central Govt. with
periods and date of reporting to the Cadre after deputation/leave at the Centre or any
other deputation with periods. |
: |
9. |
Whether
the officer proceeded
on
deputation(s) as mentioned in Col. 8 above from the cadre or in continuation of Central
deputation
|
: |
10. |
(a)
Whether
clear from vigilance angle
(b)
Whether
integrity is certified or not.
|
: |
11. |
Complete
service profile (details of posts held and duration) of the officer duly signed by him
must be attached with this proforma. |
: |
The
information furnished above is correct as per record.
NAME:
DESIGNATION:
(This
should be filled by the competent authority
of
State Govt./Cadre authority as prescribed in the letter.
ANNEXURE – V (A)
PROFORMA TO BE FILLED
ALONGWITH ANNEXURE – V
Note :
1. Each column should be replied in
descriptive manner;
2. Separate proforma should be filled
in respect of every officer;
3. Proforma should be signed by an
officer of the State Government note
Below the rank of Special
Secretary/Joint Secretary.
1. |
Details of disciplinary
proceedings
Initiated against the
officer during
his career, so far.
|
|
2. |
Whether complains including that
of
Corruption, against the officer,
which in the view of the State Government may have a direct bearing/relevance on the
vigilance status of the officer as on date, are pending against the officer. If so, details thereof.
|
|
3. |
Whether any preliminary enquiry
or
any other vigilance related
matter is
pending against the officer. If so,
full facts of the pending matter.
|
|
4. |
Whether any criminal proceedings
were registered against the
officer
during his career so far. If so, the
details/present status and final
out
come thereof.` |
|
CHITRA
CHOPRA
ESTABLISHMENT OFFICER
& ADDITIONAL SECRETARY
TELE: 309 2370
D.O.No.
32/2003-EO(MM.II)
Dated October 1, 2002
Dear
I
am writing to invite nominations of officers of the Indian Administrative Service of AGMU Cadre for
appointments to posts on Central deputation during the year 2003. The
detailed guidelines for nominating suitable officers are given in Annexure I. I would request that the guidelines are strictly
adhered to, while drawing up the officer list.
2. The
Central Deputation Reserve (CDR) of each cadre determines the extent to which officers
could be sent on deputation to the Government of India.
Often, we find that offer lists of some cadres contain too many names in relation
to the gap in the utilization of CDR, while, in some other cases, the number of names
offered is too small to ensure satisfactory utilization of CDR. In the interest of proper cadre management, it
will be necessary that satisfactory utilization of CDR is ensured. The movement of the officers from the Cadres to
the Centre and back is also crucial for building up the capabilities at the States/Union
Territories level and contributing towards developing national perspectives at the
decision-making levels in the Government of India. It
would, therefore, be appropriate if a conscious attempt is made by the cadre authority, to
forward the names of officers for deputation under Government of India in such a manner
that every eligible officer has an opportunity to serve at the Centre at least once at the
middle management level and again at the Senior management level. The cadre
authority may also kindly bear in mind the aspect of sponsoring women officers and
officers belonging to SC/ST categories.
3. Since proper
representation of all Cadres is considered desirable, it is necessary to ensure that names
of sufficient number of officers are made available to be retained on Offer at various
levels. As far as Deputy
Secretary/Director levels are concerned, we find that there is a general shortage of IAS
officers on offer at these levels. To ensure
adequate representation of the various cadres at the middle management level you may
perhaps like to recommend sufficiently large number of officers for appointment to posts
of Deputy Secretary/Director under the Government of India.
4. While the
number of names offered in the past, for appointment at the level of Deputy
Secretary/Director has been rather limited, there has been a very large number of names
offered at the level of Joint Secretaries for which, however, the number of available vacancies is
comparatively fewer. To ensure an adequate
balance, it has been decided that the number of names to be kept on offer list for
appointment at the level of Joint Secretary should not exceed 30% of the number of names
kept on the offer list at the level of Deputy
Secretary/Director. A list of officers who are eligible to be appointed
at the level of Joint Secretary/equivalent under the Government of India is given in
Annexure – II. It has
been further decided that preference will be given to those officers for appointment at
the level of Joint Secretary who have already done a Central deputation at the level of
Deputy Secretary/Director.
