Confidential/Immediate
No. 28/16/2004-EO(SM.II)
Department of Personnel & Training
Office of Establishment Officer
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Subject : Timely submission of proposals, requiring approval of the Appointments Committee of
the Cabinet (ACC).
Attention of all
Ministries/Departments is invited to Cabinet Secretary’s DO letter
No.9/10/2004-CS(A) dated 14.7.2004 and this Department’s letter No.27(27)EO/92(ACC) dated 5.10.2004,
reiterating the need for timely submission of proposals, requiring approval of the Appointments Committee of
the Cabinet (ACC).
2. One
of the areas, where delays are taking place, are DPC based proposals, for
empanelment of officers for promotion to the grade of Rs. 18,400-22,400/- and
above, which require the approval of the ACC.
3. In
this connection, attention is invited to the consolidated instructions on DPC,
circulated vide DOP&T’s OM
No.22011/5/86-Estt.D dated 10.4.89, which, inter alia, provides that DPCs
should be convened at regular intervals
to draw up panels which could be
utilized for effecting promotions/against
vacancies occurring during the course of a given year. These
instructions enjoin upon the concerned authorities to initiate action to fill
up the existing as well as anticipated vacancies well before the expiry of the
previous panel, by collecting relevant documents like seniority lists, ACRs,
integrity certificates, etc. for placing before the DPCs.
4. Further,
with a view to ensuring that DPCs are
convened not only in time but also sufficiently in advance, so that empanelled
officers may be posted against vacancies that may arise during the course of
the vacancy year, a model calendar was prescribed vide DoPT’s OM
No.22011/9/98-Estt.D dated 8.9.98.
5. According
to the model calendar, action for convening
the DPCs in cases requiring approval of the ACC, should be initiated
at least eight and a half
months before the commencement of the vacancy year and that DPC’s should be held at least four months
before the commencement of the vacancy year.
The above model calendar thus provides one month for post DPC
follow up action by the administrative Ministry/Department and the final three
months period, prior to the commencement of the vacancy year, for approval
of the ACC.
6. Despite issue of the above
instructions, instances continue to come to the notice of the ACC, where DPCs
have not been held in time, due to improper planning and lack of prompt administrative action.
Delayed promotions not only result in considerable frustration amongst
officials, they also adver sely affect
their morale.
7. It
has, also, been noticed that DPC based proposals requiring approval of the ACC,
are received very late. To illustrate
the point, for the vacancy year 2004-2005, DPC’s should have been held between
July and November, 2003 and proposals for consideration of the ACC, should have
been submitted in January, 2004. This is rarely the case and DPC’s, for the
vacancy year 2004-05, are still being convened - some even in the current
month. The above delay not only results in delayed promotions, but also results
in eligible officers retiring from service without availing the benefit of promotion, for no fault on their part.
8. The
ACC, while taking adverse view of such
delays, has in some cases ordered fixing responsibility.
9. In view of the above, it is requested
that effective steps are taken to ensure that the model calendar for DPC’s are
put in place immediately and advance planning is done, not only for the
vacancies arising in the vacancy year 2004-2005, but also for the vacancy years
2005-2006 and 2006-2007, so that panels are prepared in time and that the
extant orders on the subject are followed, both in letter and spirit.
10. Kindly acknowledge receipt of this
communication.
(Badal K. Das)
Copy to all
Secretaries to the Govt. of India