No.7/3/2003-PIC
Government
of India
Ministry
of Personnel, Public Grievances & pensions
Department
of Personnel & Training
*****
North
Block, New Delhi – 110 001
Dated
20th January, 2004.
OFFICE MEMORANDUM
|
Subject:- |
Optimisation
of Direct Recruitment to Civilian Posts : Placing of indents on Recruiting
Agencies.
|
Reference: (i) DoPT
O.M. No.7/3/2003-PIC
dated 11th
September, 2003.
(ii) DoPT O.M. No.2/26/2001-PIC dated 11th
September, 2002.
(iii) DoPT O.M. No.2/8/2001-PIC dated 18th
June, 2002.
(iv) DoPT O.M. No.2/8/2001-PIC dated 16th
May, 2001.
_________________________________________________________________________
It may, with regard to the above references, please be
recalled that, vide DoPT O.M. No.7/3/2003-PIC dated 11th
September, 2003, it was advised that, consequent to a review by the Cabinet
Secretariat, all Ministries/Departments were required to immediately convene
Meetings of the Screening Committee (if they had not already held the same) in
order that delays did not occur in placing of indents on Recruiting
Agencies. It was also advised that, in
the event of the Screening Committee Meetings not being held on time, the
responsibility for the same should be fixed; the position, in this behalf, was
to be communicated to the DoPT before 26th September, 2003.
2. It is, however, learnt from the UPSC’s D.O. letter dated 10th
December, 2003, that some Ministries/Departments have placed indents on the
UPSC for filling up Group ‘A’ posts without obtaining the clearance from the
appropriate Screening Committee.
3. On review of the position, it has been decided that any
indent placed on the UPSC after 1st September, 2003 (without
obtaining the clearance of the appropriate Screening Committee) will be reduced
to one third of the posts indented, by the UPSC. The concerned Ministry / Department will also be required to
determine responsibility for this lapse and urgently convey the position to
the DopT for further transmission to the Cabinet Secretary.
4. The UPSC have also advised that several Ministries have placed
indents, prior to 1st September, 2003, for the following
Examinations, without obtaining the clearance from the Screening Committee
Meetings:-
| (i) |
Civil Services Examination, 2003 |
| (ii) |
Engineering Services Examination, 2003 |
| (iii) |
Combined Medical Services Examination, 2003 |
| (iv) |
SCRA Examination, 2003 |
| (v) |
Geologists’ Examination, 2003 |
| (vi) |
IES/ISS Examination, 2003 |
| (vii) |
Combined Medical Services Examination, 2004 |
5. Since considerable process of recruitment would have already
taken place against these indents, it has been decided not to reduce the same
at this stage. While the UPSC would be
accepting the indent for the above Examinations, as a special case, it should
be ensured that the Screening Committee Meetings pertaining to all outstanding
Annual Direct Recruitment Plans (including the above) be held immediately (if
not already held) and corresponding reduction may be effected in the Group B, C
and D cadres, commensurate with the excess recruitment resorted to in Group ‘A’
posts, in the above indents. In
addition to the above, the entire backlog of Screening Committee Meetings
should also be cleared within one month and a compliance report sent to
the address of Shri S.Chandrasekaran, Joint Secretary(E), Department of
Personnel and Training, North Block, New Delhi.
6. It is
further advised that where the UPSC have reduced the indent of a Ministry /
Department to one third of the vacancies indented, on account of the
Screening Committee Meeting not being held, the revised community-wise break up
should be furnished to the UPSC, on the reduced indent, without delay, in order
that no dislocation is caused to the recruitment process.
Sd/-
Vidhu
Kashyap
Director(JCA)
Tel:23092589
To
All Ministries/Departments
No.7/3/2003-PIC
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department
of Personnel and Training
New Delhi –
110 001
***
Dated
September 11, 2003.
OFFICE MEMORANDUM
| Subject:- |
Optimization of direct recruitment to civil posts :
Placing of indents on Recruiting Agencies. |
Your attention is invited to the following
Office Memoranda issued by the DoPT : -
(i)
O.M.No.2/8/2001-PIC, dated 16.5.2001
(ii)
O.M.No.2/8/2001-PIC, dated 18.6.2002
(iii)
O.M.No.2/26/2001-PIC, dated 11.9.2002
2.
Para 2.4 of the O.M. dated 16.5.2001
reads as under: -
“The vacancies finally
cleared by the Screening Committees will be filled up duly applying the rules
for reservation, handicapped, compassionate quotas thereon. Further, administrative
Ministries/Departments/Units would obtain beforehand a No Objection Certificate
from the Surplus Cell of the Department of Personnel and Training/Director
General, Employment and Training, that suitable personnel are not available for
appointment against the posts meant for direct recruitment and only thereafter
place indents for Direct Recruitment.
Recruiting agencies would also not accept any indents, which are not
accompanied by a certificate indicating that the same has been cleared by the
concerned Screening Committee and that suitable personnel are not available
with the Surplus Cell.
3.
Para 2(v) of the O.M. dated 18.6.2002
reads as under: -
“The indents
sent to recruiting agencies should be accompanied by a certificate, from the
concerned Ministry, stating that the indent is being placed after scrutiny of
all Direct Recruitment vacancies and enforcing a cut as per procedure envisaged
in the DoPT OM dated 16.5.2001.
In addition to this, a ‘No Objection
Certificate’ should also be obtained from the Surplus Cell of DoPT (now
designated as Division of Retraining and Redeployment) and annexed to the
indent.
The indent, not accompanied
by the above certificates, should not be accepted by the recruiting agencies.”
4. Para 2(v) of
the O.M. dated 11.9.2002 reads as under: -
“It may also be noted that other conditions as
prescribed in the DoPT OM’s of even number dated 16.5.2001 and 18.6.2002 will
be equally applicable for Group A
proposals.”
5. UPSC
and other recruiting agencies have stated that in many instances, the indents
placed on them are not accompanied by the mandatory certificates, indicating
the clearance of the vacancies by the appropriate Screening Committee, as well
as enclosing of a ‘No Objection Certificate’ from the Surplus Cell.
6.
The
entire issue of holding of Screening Committee meetings has been recently
reviewed by the Cabinet Secretariat and unhappiness has been expressed at the
delays in holding of Screening Committee meetings, as well as submitting of
incomplete indents (without the mandatory certificates) to the recruiting
agencies. DoPT has, therefore, been directed
to reiterate and convey the following : -
(i)
All
Ministries/Departments should immediately review and convene the Screening
Committee meetings, if they have not been held so far.
(ii) Screening
Committee meetings should be held timely, so that indents are placed on the
recruiting agencies well in time and no dislocation is caused to the
Examination Schedules of the recruiting agencies.
(iii) Cabinet
Secretariat has also desired that responsibility may be fixed in cases where
Screening Committee meetings have not been held on time or incomplete indents
have been placed on recruiting agencies.
In order to apprise the Cabinet Secretariat, this may be intimated to
this Department before 26.9.2003.
7.
In
view of the above, all Ministries/Department are advised to immediately review
the position regarding holding of Screening Committee meetings. If there is a backlog of meetings, the same
may be cleared without delay. Advance
action should also be taken to hold the Screening Committee meeting for the
forthcoming recruitment year.
8. It
may also be ensured that when the Annual Direct Recruitment Plan (ADRP) is
prepared for consideration of the Screening Committee, the figures should be
vetted by the Financial Advisers of the Ministries.
9. It
is again clarified that since necessary operational flexibility has already
been provided in the DoPT O.M’s, no
request seeking exemption/relaxation from the provisions of the above O.M’s
will be entertained.
(Vidhu
Kashyap)
Director
(JCA)
PH : 23092589
To
1.
All
Ministries/Departments to the Government of India
(as per standard
distribution list)
2.
Chairman, RRB, SSC, UPSC and C&AG
No.3/24/2002-PIC
Government of India
Ministry of
Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi – 110 001
Dated: November 20, 2002
Office
Memorandum
| Subject
:-
|
Screening
Committee meeting in regard to optimisation of direct recruitment to the civilian posts
– compliance report.
|
Attention is invited to the instructions
contained in this Department’s OM No.2/8/2001-PIC dated 16.5.2001 & 18.6.2002 and
OM No.2/26/2001-PIC dated 11.9.2002 wherein all Ministries / Departments were required to
prepare an Annual Direct Recruitment Plan, to regulate the direct recruitment to civilian
posts. This was required to be done through
the mechanism of Screening Committees to be constituted separately for Group B, C and D
posts as well as Group ‘A’ posts, as prescribed in the above OM’s.
2.
In this connection,
all the Ministries/Departments that have already convened the Screening
Committee meetings and are yet to furnish the following information, are
requested to forward the same to this Department immediately :-
Minutes of the
Screening Committee Meetings.
Details of posts
abolished as a result of decision taken in the Screening Committee meeting. (Please enclose copy of relevant OM’s by
which posts have been abolished).
Present status of
action taken on various other decisions taken in the Screening Committee meeting.
3.
It may be noted for
future also that as and when minutes of the Screening Committee meetings are finalized or
any OM abolishing posts is issued, a copy of the same should invariably be
endorsed to DoPT also.
4.
It has also
been noticed that proposals of Annual Direct Recruitment Plans, both
for consideration of
Screening committes for Group B, C, D vacancies as also proposals for consideration of the
Screening Committee for Group 'A' posts, are formulated in a piece-meal manner. In
other words, Ministries/Departments often put up proposals for consideration of respective
Screening Committees, pertaining to only one or a few organisations under their charge, in
isolation, on grounds of administrative convenience/exigency. It is clarified that
holding piece-meal screening Committee meetings are not envisaged in the DOPT OMs cited
above. There should be one Screening Committee meeting, under the Chairmanship of
the concerned Secretary in various Ministries/Departments, which should comprehensively
consider all Direct Recruitment vacancies, arising in the recruitment year under review
for Group B, C, and D vacancies. Similarly proposals for Group 'A' posts should also
be formulated comprehensively in respect of all the offices/organisations coming under the
administrative control of respective Secretaries in the Ministries/Departments. It
may be noted that it shall not be possible to convene Screening Committee meetings to
consider part or piece-meal proposals.
5.
Status of
the progress in the matter may be conveyed to DOPT by 30.11.2002
positively.
Sd/-
(Vidhu Kashyap)
Director (JCA)
PH : 23092589
To
(i)
All
Ministries/Departments of the Government of India
(as per
standard list).
(ii)
All Financial
Advisors (by name)
Annexure
List
of Ministry/Department
1.
Department
of Culture
2.
Ministry
of Defence (Civilian)
3.
Department
of Education
4.
Ministry
of External Affairs
5.
Ministry
of Home Affairs
6.
Indian
Audit and Accounts Department
7.
Ministry
of Information and Broadcasting
8.
Ministry
of Railways
9.
Department
of Revenue
10.
Department
of Expenditure
11.
Deptt.
of Agriculture Research and Education (DARE)
12.
Department
of Atomic Energy.
13.
Department
of Bio-Technology
14.
Ministry
of Civil Aviation
15.
Department
of Electronics
16.
Ministry
of Environment and Forests.
17.
Industrial
Policy and Promotion
18.
Ministry
of Labour
19.
Department
of Tourism
20.
Ministry
of Youth Affairs and Sports
21.
Cabinet
Secretariat
22.
President
Secretariat
23.
Prime
Minister’s Office
24.
Union
Public Service Commission
25.
Vice-President’s
Secretariat
26.
Department
of Mines
27.
Non-Conventional
Energy Sources
28.
Department
of Ocean Development
29.
Ministry
of Power
30.
Department
of Science and Technology
31.
Department
of Space.
32.
Ministry
of Surface and Transport.
33.
Ministry
of Water Resources.
34.
Ministry
of Social Justice and Empowerment
35.
Ministry
of Women and Child Development
36.
Ministry
of Chemicals and Petrochemicals
37.
Department
of Coal
38.
Department
of Company Affairs
39.
Election
Commission
40.
Department
of Fertilizers
41.
Ministry
of Food and Publlic Distribution
42.
Department
of Sugar and Edible Oil
43.
Department
of Food Processing Industries
44.
Department
of Heavy Industries
45.
Ministry
of Law and Justice
46.
Ministry
of Parliamentary Affairs
47.
Ministry
of Petroleum and Natural Gas
48.
Planning
Commission
49.
Department
of Public Enterprises
50.
Department
of SSO Agro and Rural Industries
51.
Department
of Statistics and Programme Implementation
52.
Ministry
of Steel
53.
Department
of Supply
54.
Department
of Tribal Affairs
IMMEDIATE
F.No.2/26/2001-PIC
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi 110 001
****
Dated : September 11, 2002.
OFFICE MEMORANDUM
| Subject :
|
Optimisation of direct recruitment to
civilian posts clarification regarding.
|
Reference : (i) O.M.No.2/8/2001-PIC dated
16.5.2001.
(ii) O.M.No.2/8/2001-PIC dated 18.6.2002.
….
The undersigned is directed to refer to the above cited
memoranda and to say that it is proposed to lay down further guidelines for processing of
the proposals for Group ‘A’ posts.
2. Procedure
for processing proposals for Group ‘A’ posts
The composition of the Screening
Committee to consider proposals for Group ‘A’ posts will be as under : -
| Cabinet Secretary |
Chairman |
| Secretary (Expenditure) |
Member |
| Secretary (DoPT) |
Member |
| Secretary of the concerned Department |
Member |
ii. It has been decided
in consultation with the Department of
Expenditure and the Cabinet Secretariat,
that hereafter proposals for
Group ‘A’ posts will be considered by the
Screening Committee through
circulation of papers.
iii. The administrative
Ministry/Department is required to formulate a
comprehensive proposal, enclosing the
following:
Data to be furnished as per proformae
enclosed (Annexure I, II & III).
Copy of the approved minutes of the
Screening Committee meeting for Group ‘B’, ‘C’ and ‘D’
vacancies, for the relevant recruitment year.
Copy of the Memorandum abolishing posts
as approved by the Screening Committee for Group ‘B’, ‘C’ and
‘D’ posts.
Detailed justification for filling Group
‘A’ posts.
(iv) The administrative
Ministry/Department may forward the proposals on file to the Secretary, DoPT
after obtaining the approval of their Secretary. The proposals will thereafter be
processed in DoPT and the Department of Expenditure, which will then be submitted to the
Cabinet Secretariat for the approval of the Cabinet Secretary. After taking a decision on
the proposal, the Cabinet Secretariat would return the papers to DoPT. The decision of the
Screening Committee will then be conveyed to the administrative Ministry/Department, by
DoPT.
(v) It may also be noted
that other conditions as prescribed in the DoPT OM’s of even number dated 16.5.2001
and 18.6.2002 will be equally applicable for Group ‘A’ proposals.
3. All
Ministries/Departments are requested to take note of the above guidelines and process the
proposals for direct recruitment to Group ‘A’ posts under their control
accordingly. It may also be ensured that recruitment proposals are processed well in
advance every year, so that there is no delay in placing the indents on the recruiting
agencies.
4. It has also
been noticed that proposals of Annual Direct Recruitment Plans, both for consideration of
Screening Committees for Group B, C, D vacancies as also proposals for consideration of
the Screening Committee for Group ‘A’ posts, are formulated in a piece-meal
manner. In other words, Ministries/Departments often put up proposals for consideration of
respective Screening Committees, pertaining to only one or a few organizations under their
charge, in isolation, on grounds of administrative convenience/exigency. It is clarified
that holding piece-meal Screening Committee meetings are not envisaged in the DoPT
OM’s cited above. There should be one Screening Committee meeting, under the
Chairmanship of the concerned Secretary in various Ministries/Departments, which should
comprehensively consider all Direct Recruitment vacancies, arising in the recruitment year
under review for Group B, C and D vacancies. Similarly proposals for Group ‘A’
posts should also be formulated comprehensively in respect of all the offices/organisations coming under the administrative control of respective Secretaries in
the Ministries / Departments. It may be noted that it shall not be possible to convene
Screening Committee meetings to consider part or piece-meal proposals.
Encl.: As above...
Sd/-
(Vidhu Kashyap)
Director (JCA)
To
i) All Ministries/Departments of
the Government of India
(as per standard list).
ii) All Financial Advisors (by name).
Spare copies : 50.
ANNEXURE-I
(ANNEXURES TO O.M. DATED 11TH SEPTEMBER,
2002)
ANNUAL DIRECT RECRUITMENT PLAN - GROUP 'A'
POSTS
CONSOLIDATED SUMMARY SHEET (OF THE ENTIRE
MINISTRY/DEPARTMENT)
MINISTRY/DEPARTMENT
ASSESSMENT PERIOD_________TO__________(RECRUITMENT YEAR)
| Group
(A, B, C or D |
Total
sanctioned strength |
Total
No. of DR vacancies |
1/3 of
DR vacancies |
Total
No. of DR vacancies proposed to be filled up |
Total
No. of posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
| Gr. A Posts |
|
|
|
|
|
|
| Gr. B Posts |
|
|
|
|
|
|
| Gr. C Posts |
|
|
|
|
|
|
| Gr. D Posts |
|
|
|
|
|
|
| Total |
|
|
|
|
|
|
| (a) |
Total Sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (b) |
1% of sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (c) |
Total number of DR vacancies (Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (d) |
1/3rd of DR vacancies
(Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (e) |
Total No. of DR vacancies proposed to be
filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee
meeting for Gr. 'b", 'C' & 'D') |
_____________________ |
| (f) |
No. of DR vacanceiws proposed to be
filled in Gr. 'A' |
_____________________ |
| (g) |
Total of DR vacancies proposed to be filled
(e+f above) |
_____________________ |
Note:- Total posts to be filled up should be
limited to (d) above and subject to a further ceiling of (b) above.
****************
ANNEXURE-II
ANNUAL DIRECT RECRUITMENT PLAN
SUMMARY SHEET - ORGANISATION-WISE
ASSESSMENT
PERIOD________TO________(RECRUITMENT YEAR)
| S.No. |
Name of
organisation |
Total
sanctioned strength Group-wise |
Total
No. of DR vacancies |
1/3 of
DR vacancies |
Total
No. of DR vacancies proposed to be filled up |
Total
No. of posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| |
|
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
|
| (a) |
Total Sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (b) |
1% of sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (c) |
Total number of DR vacancies (Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (d) |
1/3rd of DR vacancies
(Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (e) |
Total No. of DR vacancies proposed to be
filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee
meeting for Gr. 'b", 'C' & 'D') |
_____________________ |
| (f) |
No. of DR vacanceiws proposed to be
filled in Gr. 'A' |
_____________________ |
| (g) |
Total of DR vacancies proposed to be filled
(e+f above) |
_____________________ |
Note:- Total posts to be filled up should be limited to (d) above and subject to a
further ceiling of (b) above.
****************
ANNEXURE-III
ANNUAL DIRECT RECRUITMENT PLAN
(CATEGORY/CADRE-WISE DETAILS)
( MINISTRY/DEPARTMENT)
NAME OF THE ATTACHED/SUBORDINATE OFFICE
ASSESSMENT PERIOD___________TO_________-____(RECRUITMENT YEAR)
| Name of
post |
Scale
of post |
Classif-
-ication
of post (Group A, B, C or D) |
Sancti-
-oned
strength |
Prescribed
% of DR |
No. of
DR Vacancies |
Total
No. of DR vacancies proposed to be filled up |
No. of
posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
| (a) |
Total Sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (b) |
1% of sanctioned strength (Gr. 'A' + 'B' + 'C'
+ 'D') |
_____________________ |
| (c) |
Total number of DR vacancies (Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (d) |
1/3rd of DR vacancies
(Gr. 'A' + 'B' +
'C' + 'D') |
_____________________ |
| (e) |
Total No. of DR vacancies proposed to be
filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee
meeting for Gr. 'b", 'C' & 'D') |
_____________________ |
| (f) |
No. of DR vacanceiws proposed to be
filled in Gr. 'A' |
_____________________ |
| (g) |
Total of DR vacancies proposed to be filled
(e+f above) |
_____________________ |
Note:- (i) Total posts to be filled up should be
limited to (d) above and subject to a further ceiling of (b) above.
(ii) Sub-total may be separately indicated at the end of Grp. A, B,C
& D posts.
No.2/8/2001-PIC
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
New Delhi–110 001, the 6/18th
June, 2002.
OFFICE MEMORANDUM
| Subject: |
Optimisation of
direct recruitment to civilian posts – clarification regarding procedure for
conducting Screening Committee meeting for Group ‘A’, ‘B’,
‘C’ & ‘D’ posts. |
********
1. Instructions
regarding Optimisation of Direct Recruitment to Civilian Posts and review of vacancies
have been issued vide this Department’s Office Memorandum of even number dated 16th
May, 2001. Each Ministry/Department have been advised to prepare an Annual Direct
Recruitment Plan covering all cadres under it, including its attached and subordinate
offices etc. The above OM inter-alia, prescribes :-
Direct recruitment should be limited to
1/3rd of the Direct Recruitment vacancies arising in a year, subject to a
further ceiling that this does not exceed 1% of the total sanctioned strength in the
Department inclusive of attached and subordinate offices.
While examining the vacancies to be
filled up, the functional requirements of the organisation are to be critically examined,
so that there is flexibility in filling up vacancies in various cadres, depending on their
relative functional need. In case an organisation needs certain posts to be filled up for
safety/security/operational considerations, a corresponding reduction in direct
recruitment in other cadres of the organisation may be done with a view to restricting the
overall direct recruitment to 1/3rd of vacancies meant for direct recruitment
subject to the condition that the total vacancies proposed for filling up are within the
1% ceiling.
2. A large number
of clarifications are being sought from this Ministry on the preparation of the Annual
Direct Recruitment Plan. With a view to streamline and simplify the system and ensure
uniformity of approach in the various Screening Committees, the following clarifications
are issued:-
While preparing the Annual Direct
Recruitment Plan, the instructions contained in para 1(i) above are to be scrupulously
followed. Since necessary operational flexibility has already been provided, no requests
seeking exemption from the provisions of para 1(i) can be entertained.
The exercise to finalise the Direct
Recruitment Plan for a Ministry/Department is intended to be an annual exercise. For
finalising the Recruitment Plan, detailed information will need to be compiled. In order
to bring about uniformity in collection and compilation of data, the following three
formats are prescribed :-
Annexure – I : Containing the
summarized overall position pertaining to the Direct Recruitment Plan for the entire
Ministry/Department.
Annexure – II : Containing the
summarized position of Direct Recruitment Plan for each organisation or
subordinate/attached office under administrative control of the concerned
Ministry/Department.
Annexure – III : containing the
detailed position post/category/cadre- wise for each unit/office under the
Ministry/Department.
While assessing the vacancies for a
recruitment year, the recommendations of ERC, SIU or any other relevant studies may be
taken into account and posts recommended to be abolished may not be included.
For the purpose of formulating the Direct
Recruitment Plan, vacancies may be assessed as those arising in one recruitment year. It
is also necessary to imphasise that the Annual Recruitment Plan should be finalised at
least 4 months prior to the commencement of the Recruitment year, and conveyed immediately
to the concerned recruiting agencies, so that Recruitment can take place on time.
The indents sent to recruiting agencies
should be accompanied by a certificate, from the concerned Ministry, stating that the
indent is being placed after scrutiny of all Direct Recruitment vacancies and enforcing a
cut as per procedure envisaged in the DoPT OM dated 16.05.2001.
In addition to this, a ‘No Objection
Certificate’ should also be obtained from the Surplus Cell of DoPT (now designated as
Division of Retraining and Redeployment) and annexed to the indent.
The indent, no accompanied by the above
certificates, should not be accepted by the recruiting agencies.
On finalization of the Direct Recruitment
Plan, based on the approval of the Screening Committee each Ministry may send a copy of
the same to DoPT and Ministry of Finance. Further, consequent to the review of Direct
Recruitment posts and identification of posts to be abolished, the concerned Secretary may
ensure that an official memorandum notifying the posts to be abolished is invariably
issued. A copy of this OM may be endorsed to DOPT and Ministry of Finance, for
reconciliation and record. Simultaneously, the sanctioned cadre of the organisation/unit
should also be updated, in consultation with associate finance.
Para 2.3 of the O.M. dated 16.05.2001
stipulates that vacancies which are less than one year old on 16.5.2001 where recruitment
action has not been completed will also be placed before the Screening Committee for
action as at para 2.2 of the above OM. It is clarified that Ministries/Departments will
critically review such vacancies from the point of view of the functional necessity for
filling up of these posts. Thereafter, the procedure prescribed in the preceding paras
will also be followed for the above vacancies and in no case will the prescribed limit of
1/3rd of vacancies further subject to the ceiling of 1% of the sanctioned
strength be exceeded.
Sd/-
(VIDHU KASHYAP)
Director(JCA)
To
1. All Ministries/Departments to
the Government of India
(as per standard distribution list)
2. Chairman, RRB, SSC, UPSC and C&AG.
All Financial Advisers (By
name)
ANNEXURE-I
(ANNEXURES TO O.M. DATED 18TH JUNE, 2002)
ANNUAL DIRECT RECRUITMENT PLAN
MINISTRY/DEPARTMENT
CONSOLIDATED SUMMARY SHEET (OF THE ENTIRE
MINISTRY/DEPARTMENT)
ASSESSMENT
PERIOD__________TO__________(RECRUITMENT YEAR)
| Group
(A, B, C or D |
Total
sanctioned strength |
Total
No. of DR vacancies |
1/3 of
DR vacancies |
Total
No. of DR vacancies proposed to be filled up |
Total
No. of posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
| Gr. A Posts |
|
|
|
|
|
|
| Gr. B Posts |
|
|
|
|
|
|
| Gr. C Posts |
|
|
|
|
|
|
| Gr. D Posts |
|
|
|
|
|
|
| Total |
|
|
|
|
|
|
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject to a further
ceiling of (b) above.
****************
ANNEXURE-II
ANNUAL DIRECT RECRUITMENT PLAN
SUMMARY SHEET - ORGANISATION-WISE
ASSESSMENT
PERIOD__________________TO(RECRUITMENT YEAR)
| S.No. |
Name of
organ- -isation |
Total
sanctioned strength Group -wise |
Total
No. of DR vacancies |
1/3 of
DR vacancies |
Total
No. of DR vacancies proposed to be filled up |
Total
No. of posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
| |
|
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
A |
B |
C |
D |
|
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject to a further
ceiling of (b) above.
****************
ANNEXURE-III
ANNUAL DIRECT RECRUITMENT PLAN
(CATEGORY/CADRE-WISE DETAILS)
( MINISTRY/DEPARTMENT)
NAME OF THE ATTACHED/SUBORDINATE OFFICE
ASSESSMENT
PERIOD__________________TO(RECRUITMENT YEAR)
| Name of
post |
Scale
of post |
Classif-
-ication
of post (Group A, B, C or D) |
Sanctioned
strength |
Prescribed
% of DR |
No. of
DR Vacancies |
Total
No. of DR vacancies proposed to be filled up |
No. of
posts to be abolished |
Remarks |
| 1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
(a) Total Sanctioned
strength
__________________
(b) 1% of sanctioned strength
__________________
(c) Total number of DR vacancies
__________________
(d) 1/3rd of DR vacancies
__________________
(e) Total No. of DR vacancies
proposed to be filled up
__________________
Note:- Total posts to be filled up should be limited to (d) above and subject
to a further ceiling of (b) above.
Sub-total may be separately indicated at the end of Grp. A, B,C & D posts.
No.24(1)/2002(GL-037)GM
GOVERNMENT OF INDIA
MINISTRY OF HEAVY INDUSTRIES & PUBLIC ENTERPRISES
DEPARTMENT OF PUBLIC ENTERPRISES
PUBLIC ENTERPRISES BHAVAN,
BLOCK NO.14, CGO COMPLEX, LODHI ROAD.
New Delhi,the 21st March, 2002.
OFFICE MEMORANDUM
| Subject:- |
Optimisation of direct recruitment to posts in
PSUs. |
The Department of Personnel & Training in their
O.M.
No.2/8/2001-PIC dated the 16th May, 2001 issued detailed instructions on
optimisation of direct recruitment to civilian posts in
Ministries/Departments/Organisations, autonomous bodies – wholly or partly financed
by Government, statutory corporations/bodies, etc. A copy of the same is enclosed.
2. The question as
to whether these instructions should be extended to Central Public Sector Undertakings
(CPSUs) was considered in this Department. Needless to mention that efficiency and cost
effectiveness are far more important for public enterprises. Among other things, over
staffing has been the bane of public enterprises. However, public enterprises have shown
an awareness to this handicap and have used VRS to good effect. While DPE does not
consider it desirable for DOPT instructions to be implemented literally in CPSUs, there is
need for Ministries/Departments to impress upon all the CPSUs under their charge the
importance of rightsizing. In this background, it is important for each CPSU to prepare a
manpower plan and suitably restrict fresh recruitment.
3. All the
administrative Ministries/Departments are requested to bring this decision to the notice
of PSUs under their administrative control for information and necessary action.
Sd/-
(C.C.Unnikrishnan)
Deputy Secretary to the Govt. of India
All the administrative
Ministries/Departments
(Secretaries by name)
No.2/8/2001-PIC
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
New Delhi, dated 5th
October, 2001.
OFFICE MEMORANDUM
| Subject: |
Optimisation of
direct recruitment to civilian posts – representative of DoP&T in the Screening
Committee. |
The undersigned is directed to refer to this
Department’s OM of even number dated 16th May, 2001 on the subject
mentioned above according to which all Ministries/Departments are required to prepare
Annual Direct Recruitment Plan covering the requirement of all cadres, which will be
prepared by a Screening Committee.
2. The Screening
Committee for Group `B’, `C’ & `D’ posts will have the representative
of Department of Personnel & Training as mentioned in the Annexure enclosed.
Ministries and Departments may constitute the Screening Committees including therein by
designation the representative of DOPT as mentioned in the Annexure.
Sd/-
(Vidhu Kashyap)
Director(JCA)
Tel. No.3015589
To
All Ministries/Departments to the
Government of India.
(as per standard distribution list)
Copy to
(i) PS to JS(E)
(ii) PS to Dir(E-I)
(iii) PS to Dir(E-II)
*************
Annexure
Representative of Department of Personnel
& Training on the Screening Committee to consider Annual Direct Recruitment Plan for
Group `B’, `C’ & `D’ posts in different Ministries/Departments.
(I) |
Joint Secretary(E) |
(III) |
Director(E-II) |
| 1. |
Culture
|
1. |
Mines |
| 2. |
Defence (Civilian) |
2. |
Non Conventional Energy Sources |
| 3. |
Economic Affairs |
3. |
Ocean Development |
| 4. |
Education
|
4. |
Power |
| 5. |
Expenditure |
5. |
Rural Development |
| 6. |
External Affairs |
6. |
Science & Technology |
| 7. |
Health & Family Welfare |
7. |
Space |
| 8. |
Home Affairs |
8. |
Surface Transport |
| 9. |
Indian
Audit & Accounts Department |
9. |
Textiles |
| 10. |
Information &
Broadcasting |
10. |
Water Resources |
| 11. |
Personnel,
Public Grievances & Pensions |
11. |
Social Justice &
Empowerment |
| 12. |
Posts |
12. |
Women & Child Development |
| 13. |
Railways |
13. |
Chemicals & Petrochemicals |
| 14. |
Revenue |
14. |
Consumer Affairs |
| 15. |
Telecommunications |
15. |
Coal |
| 16. |
Urban Development |
16. |
Company Affairs |
(II) |
Director(JCA)
|
(IV) |
Director(E-I) |
| 1. |
Agriculture & Cooperation and
Animal Husbandry& Dairying |
1. |
Election
Commission |
| 2. |
Agri. Research & Education |
2. |
Fertilizers |
| 3. |
Atomic Energy |
3. |
Food & Public Distribution |
| 4. |
Bio Technology |
4. |
Deptt. of Sugar & Edible Oil |
| 5. |
Civil Aviation |
5. |
Food Processing Industries |
| 6. |
Commerce |
6. |
Heavy Industries |
| 7. |
Electronics |
7. |
Law & Justice |
| 8. |
Environment & Forests |
8. |
Parliamentary Affairs |
| 9. |
Industrial
Policy & Promotion |
9. |
Petroleum &
Natural Gas |
| 10. |
Labour |
10. |
Planning Commission |
| 11. |
Tourism |
11. |
Public Enterprises |
| 12. |
Youth Affairs & Sports |
12. |
SSI Agro & Rural Industries |
| 13. |
Cabinet Secretariat |
13. |
Statistics & Programme Imple. |
| 14. |
President Secretariat |
14. |
Steel |
| 15. |
Prime
Minister’s Office |
15. |
Supply |
| 16.
|
UPSC |
16. |
Tribal
Affairs |
| 17. |
Vice
President’s Secretariat |
|
|
No.2(1)/E.Coord.(I)/2001
Government of India
Ministry of Finance
Department of Expenditure
E.Coord.I Branch
*******
New Delhi, the 3rd September. 2001.
OFFICE MEMORANDUM
|
Subject: |
Optimisation of direct recruitment to civilian posts –
representative of Deptt. of Expenditure in the Screening Committee. |
The undersigned is directed to refer to DOPT’s OM No.2/8/2001-PIC dated 16th
May, 2001 on the above mentioned subject according to which all Ministris/Departments are
required to prepare Annual Direct Recruitment Plan covering the requirement of all cadres,
which will be prepared by a Screening Committee.
2. The Screening
Committee for Group `B’, `C’ & `D’ posts will have the representative
of Department of Expenditure as mentioned in the Annexure enclosed.
Sd/-
(MAHENDRA KUMAR)
Under Secretary(C)
Tel. No.3016686
To
All Ministries/Departments to the
Government of India.
(as per standard distribution list)
Copy to
(i) PS to JS(Per)
(ii) PS to Dir(P)
****************
Annexure
Representative of Department of Expenditure
on the Screening Committee to consider Annual Direct Recruitment Plan for Group
‘B’, `C’ & `D’ posts in different Ministries/Deptt.
|
(I) Joint Secretary(Per) |
(III) Under Secretary (C) |
| 1. |
Culture |
| 2. |
Defence (Civilian |
| 3. |
Economic Affairs |
| 4. |
Education |
| 5. |
Expenditure
|
| 6. |
External Affairs |
| 7. |
Health & Family Welfare |
| 8. |
Home Affairs |
| 9. |
Indian Audit & Accounts
Department |
| 10. |
Information
& Broadcasting |
| 11. |
Personnel,Public
Grievances & Pensions |
| 12. |
Posts |
| 13. |
Railways |
| 14. |
Revenue |
| 15. |
Telecommunications |
| 16. |
Urban Development |
|
|
| (II)
|
Director(Pay) |
| 1. |
Agriculture
& Cooperation and Animal Husbandry &Dairying
|
| 2. |
Agri. Research & Education |
| 3. |
Atomic Energy |
| 4. |
Bio Technology |
| 5. |
Civil Aviation |
| 6. |
Commerce |
| 7. |
Electronics |
| 8. |
Environment
& Forests |
| 9. |
Industrial Policy & Promotion |
| 10. |
Labour |
| 11. |
Mines |
| 12. |
Non Conventional Energy Sources |
| 13. |
Ocean
Development |
| 14. |
Power |
| 15. |
Rural Development |
| 16. |
Science & Technology |
| 17. |
Space |
| 18. |
Surface Transport |
| 19. |
Textiles |
| 20. |
Tourism |
| 21. |
Water Resources |
| 22. |
Social Justice & Empowerment |
| 23. |
Women & Child Development |
| 24. |
Youth Affairs & Sports |
|
| 1. |
Cabinet Secretariat |
| 2. |
Chemicals &Petrochemicals |
| 3. |
Consumer Affairs |
| 4. |
Coal |
| 5. |
Company Affairs |
| 6. |
Election Commission |
| 7. |
Fertilizers |
| 8. |
Food & Public Distn. |
| 9. |
Deptt. of Sugar & Edible Oil |
| 10. |
Food Processing Industries |
| 11. |
Heavy Industries |
| 12. |
Law & Justice |
| 14. |
Parliamentary Affairs |
| 15. |
Petroleum & Natural Gas |
| 16. |
Planning Commission |
| 17. |
President Secretariat |
| 18. |
Prime Minister’s
Office |
| 19. |
Public Enterprises |
| 20. |
SSI Agro & Rural Industries |
| 21. |
Statistics & Programme Imple. |
| 22. |
Steel |
| 23. |
Supply |
| 24. |
Tribal Affairs |
| 25. |
U.P.S.C. |
| 26. |
Vice President’s Secretariat |
|
. |
|
. |
|
. |
| . |
|
| . |
. |
|
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
. |
| . |
|
| . |
. |
|
No.2/8/2001-PIC
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
New Delhi, the 16th May, 2001.
OFFICE MEMORANDUM
|
Subject: |
Optimisation of direct recruitment to civilian posts. |
The Finance Minister while presenting the Budget for 2001-2002 has stated that "all
requirements of recruitment will be scrutinised to ensure that fresh recruitment is
limited to 1 per cent of total civilian staff strength. As about 3 per cent of staff
retire every year, this will reduce the manpower by 2 per cent per annum achieving a
reduction of 10 per cent in five years as announced by the Prime Minister".
1.2 The Expenditure
Reforms Commission had also considered the issue and had recommended that each
Ministry/Department may formulate Annual Direct Recruitment Plans through the mechanism of
Screening Committees .
2.1 All
Ministries/Departments are accordingly requested to prepare Annual Direct Recruitment
Plans covering the requirements of all cadres, whether managed by that Ministry/Department
itself, or managed by the Department of Personnel & Training, etc. The task of
preparing the Annual Recruitment Plan will be undertaken in each Ministry/Department by a
Screening Committee headed by the Secretary of that Ministry/Department with the Financial
Adviser as a Member and JS(Admn.) of the Department as Member Secretary. The Committee
would also have one senior representative each of the Department of Personnel &
Training and the Department of Expenditure. While the Annual Recruitment Plans for
vacancies in Groups `B’, `C’ and `D’ could be cleared by this Committee
itself, in the case of Group `A’ Services, the Annual Recruitment Plan would be
cleared by a Committee headed by Cabinet Secretary with Secretary of the Department
concerned, Secretary(DOPT) and Secretary(Expenditure) as Members.
2.2 While preparing
the Annual Recruitment Plans, the concerned Screening Committees would ensure that direct
recruitment does not in any case exceed 1% of the total sanctioned strength of the
Department. Since about 3% of staff retire every year, this would translate into only 1/3rd
of the direct recruitment vacancies occurring in each year being filled up. Accordingly,
direct recruitment would be limited to 1/3rd of the direct recruitment
vacancies arising in the year subject to a further ceiling that this does not exceed 1% of
the total sanctioned strength of the Department. While examining the vacancies to be
filled up, the functional needs of the organisation would be critically examined so that
there is flexibility in filling up vacancies in various cadres depending upon their
relative functional need. To amplify, in case an organisation needs certain posts to be
filled up for safety/security/operational considerations, a corresponding reduction in
direct recruitment in other cadres of the organisation may be done with a view to
restricting the overall direct recruitment to one-third of vacancies meant for direct
recruitment subject to the condition that the total vacancies proposed for filling up
should be within the 1% ceiling. The remaining vacancies meant for direct recruitment
which are not cleared by the Screening Committees will not be filled up by promotion or
otherwise and these posts will stand abolished.
2.3 While the
Annual Recruitment Plan would have to be prepared immediately for vacancies anticipated in
2001-02, the issue of filling up of direct recruitment vacancies existing on the date of
issue of these orders, which are less than one year old and for which recruitment action
has not yet been finalised, may also be critically reviewed by Ministries/Departments and
placed before the Screening Committees for action as at para 2.2 above.
2.4 The vacancies
finally cleared by the Screening Committees will be filled up duly applying the rules for
reservation, handicapped, compassionate quotas thereon. Further, administrative
Ministries/Departments/Units would obtain beforehand a No Objection Certificate from the
Surplus Cell of the Department of Personnel & Training/Director General, Employment
and Training that suitable personnel are not available for appointment against the posts
meant for direct recruitment and only thereafter place indents for Direct Recruitment.
Recruiting agencies would also not accept any indents which are not accompanied by a
certificate indicating that the same has been cleared by the concerned Screening Committee
and that suitable personnel are not available with the Surplus Cell.
3. The other modes
of recruitment (including that of `promotion’) prescribed in the Recruitment
Rules/Service Rules would, however, continue to be adhered to as per the provisions of the
notified Recruitment Rules/Service Rules.
4. The provisions
of this Office Memorandum would be applicable to all Central Government
Ministries/Departments/organisations including Ministry of Railways, Department of Posts,
Department of Telecom, autonomous bodies – wholly or partly financed by the
Government, statutory corporations/bodies, civilians in Defence and non-combatised posts
in Para Military Forces.
5. All
Ministries/Departments are requested to circulate the orders to their attached and
subordinate offices, autonomous bodies, etc. under their administrative control.
Secretaries of administrative Ministries/Departments may ensure that action based on their
orders is taken immediately.
6. Hindi version
will follow.
Sd/-
(Harinder Singh)
Joint Secretary to the Govt. of India
To
1. All Ministries/Departments to the Government of India
(as per standard distribution list)
2. Chairman, RRB, SSC, UPSC and C&AG.
3. All Financial Advisers (By name)
No. 13012/1/98-Estt.(D)
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
New Delhi, the 20th April, 1998.
ORDER
| Subject:- |
Classification of Posts. |
S.O.332(E). – In exercise of
the powers conferred by the proviso to article 309 and clause (5) of article 148 of the
Constitution read with the rule 6 of the Central Civil Services (Classification, Control
and Appeal) Rules, 1965 and in suppression of paragraph 2 of the notification of the
Government of India in the Department of Personnel and Administrative Reforms number
S.O.
5041 dated the 11th November, 1975, as amended by the notification of Ministry
of Personnel, Public Grievances and Pensions (Department of Personnel and Training) number
S.O. 1752 dated the 30th June, 1987, and after consultation with the
Comptroller and Auditor General of India in relation to persons serving in the Indian
Audit and Accounts Department, the President hereby directs that with effect from the date
of publication of this order in the Official Gazette, all civil posts under the Union
shall be classified as follows:-
Sl. No. |
Description of
Posts |
Classification
of posts |
1. |
A Central
Civil post carrying a pay or a scale of pay with a maximum of not less than Rs.13,500 |
Group A |
2. |
A Central
Civil post carrying a pay or a scale of pay with a maximum of not less than Rs.9,000 but
less than Rs.13,500 |
Group B |
3. |
A Central
Civil post carrying a pay or a scale of pay with a maximum of over Rs.4,000 but not less
than Rs.9,000 |
Group C |
4. |
A Central
Civil post carrying a pay or a scale of pay the maximum of which is Rs.4,000 or less |
Group D |
Explanation:- For the
purpose of this order –
‘Pay’ has the same meaning as
assigned to it in F.R.9(21)(a)(I);
‘Pay or scale of pay’, in
relation to a post, means the pay or the scale of pay of the post prescribed under the
Central Civil Services (Revised Pay) Rules, 1997.
[F.No.13012/1/98-Estt.(D)]
HARINDER SINGH, Jt. Secy.