F.No.2/26/2001-PIC
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
New Delhi 110 001
****
Dated : September 11, 2002.
OFFICE MEMORANDUM
| Subject : | Optimisation of direct recruitment to civilian posts clarification regarding. |
Reference : (i) O.M.No.2/8/2001-PIC dated 16.5.2001.
(ii) O.M.No.2/8/2001-PIC dated 18.6.2002.
….
The undersigned is directed to refer to the above cited memoranda and to say that it is proposed to lay down further guidelines for processing of the proposals for Group ‘A’ posts.
2. Procedure for processing proposals for Group ‘A’ posts
The composition of the Screening Committee to consider proposals for Group ‘A’ posts will be as under : -
Cabinet Secretary Chairman Secretary (Expenditure) Member Secretary (DoPT) Member Secretary of the concerned Department Member ii. It has been decided in consultation with the Department of
Expenditure and the Cabinet Secretariat, that hereafter proposals for
Group ‘A’ posts will be considered by the Screening Committee through
circulation of papers.iii. The administrative Ministry/Department is required to formulate a
comprehensive proposal, enclosing the following:
Data to be furnished as per proformae enclosed (Annexure I, II & III).
Copy of the approved minutes of the Screening Committee meeting for Group ‘B’, ‘C’ and ‘D’ vacancies, for the relevant recruitment year.
Copy of the Memorandum abolishing posts as approved by the Screening Committee for Group ‘B’, ‘C’ and ‘D’ posts.
Detailed justification for filling Group ‘A’ posts.
(iv) The administrative Ministry/Department may forward the proposals on file to the Secretary, DoPT after obtaining the approval of their Secretary. The proposals will thereafter be processed in DoPT and the Department of Expenditure, which will then be submitted to the Cabinet Secretariat for the approval of the Cabinet Secretary. After taking a decision on the proposal, the Cabinet Secretariat would return the papers to DoPT. The decision of the Screening Committee will then be conveyed to the administrative Ministry/Department, by DoPT.
(v) It may also be noted that other conditions as prescribed in the DoPT OM’s of even number dated 16.5.2001 and 18.6.2002 will be equally applicable for Group ‘A’ proposals.
3. All Ministries/Departments are requested to take note of the above guidelines and process the proposals for direct recruitment to Group ‘A’ posts under their control accordingly. It may also be ensured that recruitment proposals are processed well in advance every year, so that there is no delay in placing the indents on the recruiting agencies.
4. It has also been noticed that proposals of Annual Direct Recruitment Plans, both for consideration of Screening Committees for Group B, C, D vacancies as also proposals for consideration of the Screening Committee for Group ‘A’ posts, are formulated in a piece-meal manner. In other words, Ministries/Departments often put up proposals for consideration of respective Screening Committees, pertaining to only one or a few organizations under their charge, in isolation, on grounds of administrative convenience/exigency. It is clarified that holding piece-meal Screening Committee meetings are not envisaged in the DoPT OM’s cited above. There should be one Screening Committee meeting, under the Chairmanship of the concerned Secretary in various Ministries/Departments, which should comprehensively consider all Direct Recruitment vacancies, arising in the recruitment year under review for Group B, C and D vacancies. Similarly proposals for Group ‘A’ posts should also be formulated comprehensively in respect of all the offices/organisations coming under the administrative control of respective Secretaries in the Ministries / Departments. It may be noted that it shall not be possible to convene Screening Committee meetings to consider part or piece-meal proposals.
Encl.: As above...
Sd/-
(Vidhu Kashyap)
Director (JCA)
To
i) All Ministries/Departments of
the Government of India
(as per standard list).
ii) All Financial Advisors (by name).
Spare copies : 50.
ANNEXURE-I
(ANNEXURES TO O.M. DATED 11TH SEPTEMBER, 2002)
ANNUAL DIRECT RECRUITMENT PLAN - GROUP 'A' POSTS
CONSOLIDATED SUMMARY SHEET (OF THE ENTIRE
MINISTRY/DEPARTMENT)
MINISTRY/DEPARTMENT
ASSESSMENT PERIOD_________TO__________(RECRUITMENT YEAR)
| Group (A, B, C or D | Total sanctioned strength | Total No. of DR vacancies | 1/3 of DR vacancies | Total No. of DR vacancies proposed to be filled up | Total No. of posts to be abolished | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 |
| Gr. A Posts | ||||||
| Gr. B Posts | ||||||
| Gr. C Posts | ||||||
| Gr. D Posts | ||||||
| Total |
| (a) | Total Sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (b) | 1% of sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (c) | Total number of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (d) | 1/3rd of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (e) | Total No. of DR vacancies proposed to be filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee meeting for Gr. 'b", 'C' & 'D') | _____________________ |
| (f) | No. of DR vacanceiws proposed to be filled in Gr. 'A' | _____________________ |
| (g) | Total of DR vacancies proposed to be filled (e+f above) | _____________________ |
Note:- Total posts to be filled up should be limited to (d) above and subject to a further ceiling of (b) above.
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ANNEXURE-II
ANNUAL DIRECT RECRUITMENT PLAN
SUMMARY SHEET - ORGANISATION-WISE
ASSESSMENT PERIOD________TO________(RECRUITMENT YEAR)
| S.No. | Name of organisation | Total sanctioned strength Group-wise | Total No. of DR vacancies | 1/3 of DR vacancies | Total No. of DR vacancies proposed to be filled up | Total No. of posts to be abolished | Remarks | |||||||||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |||||||||||||||
| A | B | C | D | A | B | C | D | A | B | C | D | A | B | C | D | A | B | C | D | |||
| (a) | Total Sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (b) | 1% of sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (c) | Total number of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (d) | 1/3rd of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (e) | Total No. of DR vacancies proposed to be filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee meeting for Gr. 'b", 'C' & 'D') | _____________________ |
| (f) | No. of DR vacanceiws proposed to be filled in Gr. 'A' | _____________________ |
| (g) | Total of DR vacancies proposed to be filled (e+f above) | _____________________ |
Note:- Total posts to be filled up should be limited to (d) above and subject to a
further ceiling of (b) above.
****************
ANNEXURE-III
ANNUAL DIRECT RECRUITMENT PLAN
(CATEGORY/CADRE-WISE DETAILS)
( MINISTRY/DEPARTMENT)
NAME OF THE ATTACHED/SUBORDINATE OFFICE
ASSESSMENT PERIOD___________TO_________-____(RECRUITMENT YEAR)
| Name of post | Scale of post | Classif- -ication of post (Group A, B, C or D) | Sancti- -oned strength | Prescribed % of DR | No. of DR Vacancies | Total No. of DR vacancies proposed to be filled up | No. of posts to be abolished | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
| (a) | Total Sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (b) | 1% of sanctioned strength (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (c) | Total number of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (d) | 1/3rd of DR vacancies (Gr. 'A' + 'B' + 'C' + 'D') | _____________________ |
| (e) | Total No. of DR vacancies proposed to be filled up for Gr. 'b", 'C' & 'D' (as per minutes of Screeming Committee meeting for Gr. 'b", 'C' & 'D') | _____________________ |
| (f) | No. of DR vacanceiws proposed to be filled in Gr. 'A' | _____________________ |
| (g) | Total of DR vacancies proposed to be filled (e+f above) | _____________________ |
Note:- (i) Total posts to be filled up should be
limited to (d) above and subject to a further ceiling of (b) above.
(ii) Sub-total may be separately indicated at the end of Grp. A, B,C
& D posts.